Administrative Assistant

Administrative Assistant

Provides moderately complex administrative support for one or more departments or administrative units.

• Typically supports multiple managers and/or staff.
• Researches and obtains information for routine and moderately complex reports and special assignments.
• Executes special or continuous research and moderately complex data analysis.
• Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action by superior.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies, programs, and product line.
• Makes appointments, travel arrangements, meeting arrangements and coordinates activities between departments and outside parties.
• Answers telephones, screens calls and forwards messages.
• Answers routine correspondence and routes mail to the appropriate persons.
• Composes, prepares, edits and proofreads letters, reports and other correspondence.
• Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications.
• Operates general office equipment such as personal computer, typewriter, Dictaphone, copier, calculator, fax or other office machines.
• May provide guidance or work leadership to lower level clerical or administrative staff.
• Typically supports one or more managers and/or staff in a department or administrative unit, or may support multiple departments.

Hybrid schedule: 8a to 5p PT – M, T, Th onsite; W, F remote

Primary duties: support mass mailing (e.g., labeling and stuffing envelopes, etc.)

Extension possible based on business needs

Typically requires advanced word-processing and other personal computer skills, 3-5 years secretarial or administrative support experience, or equivalent combination of advanced business school/secretarial training and job-related experience.