Administrative Assistant, Bilingual Spanish

Job Overview

Apple One is pleased to partner with a client needing an Administrative Assistant.

Bilingual Spanish required. This is a short-term, up to 6-month assignment or temp-to-hire.

• Prepares, formats, proofreads, and distributes complex correspondence, reports, records, statistical data, and a variety of other documents from rough drafts, general instructions, and a variety of sources frequently involving a high incidence of statistical data and technical terminology.
• Assists the public and outside parties in person, by telephone, and via software applications; furnishes information, explains and interprets established policies, procedures, or regulations; resolves or refers complaints; directs to appropriate locations and/or staff; conducts general transactions such as processing applications, issuing licenses and permits, and providing copies of public records; and enters and tracks public calls into appropriate databases.
• Establishes, updates, and maintains record systems and databases, including filing and indexing systems; maintains accurate and detailed records; verifies accuracy of information; researches discrepancies; records information; files documents; and applies departmental and program policies and procedures to determine the completeness of documents, records, and files.
• Monitors and orders office and related supplies; assists in entering purchase requisitions and purchase orders; receives and reviews vendor invoices; prepares requests for payment; and accounts for money.
• Receives, opens, time stamps, sorts, and distributes internal mail; and prepares and distributes outgoing mail.
• Makes and confirms travel arrangements; types itineraries; requests travel advances; and processes expense reports.
• Maintains calendars and makes meeting arrangements.
• Operates office equipment such as calculators, copy machines, and personal computers.
• May be assigned to review the work of other clerical employees and assist in training new workers.
• May assist in maintaining attendance records and entering payroll data.
• May perform duties of high-level clerical classifications in a training or relief capacity.

• For temporary assignments lasting 13 weeks or longer, Apple One offers major medical, dental, vision, 401(k), and statutory sick pay where required.
• We provide reasonable accommodations to individuals with disabilities.

Apple One participates in the E-Verify program in certain locations as required by law.

Learn more about the E-Verify program: /resources

Contents/E-

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The pay transparency policy is available here: https://.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.