Administrative & Finance Assistant

Benefits:

• Opportunity for advancement
• Training & development

Location: Orange County, CA 100% in-person
FLSA Classification:
Part-Time, Non-Exempt
Compensation: $27.00 - $30.00 per hour DOE

This is more than a job - it is an opportunity to make a meaningful impact.

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations, enrollment coordination, bookkeeping support, payroll administration support, and daily office functions within a growing, mission-driven nonprofit organization.
Join a team dedicated to preserving culture, serving families, and strengthening the community through arts education.

ABOUT RELÁMPAGO DEL CIELO

Relámpago del Cielo is a nonprofit cultural arts organization dedicated to preserving, promoting, and teaching traditional Mexican performing arts through music, dance, folklore, cultural education, and community outreach.
Since 1976, Relámpago del Cielo has proudly served the Santa Ana and Orange County community by providing educational programming to more than 300 students, supporting community cultural events, collaborating with schools and educational partners, and preserving the rich traditions of Mexican performing arts for future generations.
We are a growing organization that values flexibility, teamwork, cultural preservation, and creating a positive impact in the communities we serve.

POSITION SUMMARY:

The Administrative & Finance Assistant provides administrative, financial, and operational support to help ensure the organization’s daily operations run efficiently.
This role supports student enrollment, tuition collection, accounts receivable/payable, bookkeeping assistance, payroll support, parent communication, customer service, and general office administration.
Reporting to the Office Manager, this position works closely with parents, teachers, students, and internal staff. The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple responsibilities within a fast-paced nonprofit environment while exercising strong independent judgment and initiative.


KEY RESPONSIBILITIES:

Administrative & Operations Support

• Support daily office operations and administrative functions

• Assist with student enrollment, registration, and maintaining accurate student records

• Communicate with parents regarding enrollment and tuition-related questions

• Answer incoming calls and provide professional customer service

• Maintain organized electronic and physical records

• Support leadership and assist with additional operational needs as assigned.

Finance & Bookkeeping Support

• Process tuition payments and maintain accurate payment records

• Collect, count, reconcile, and securely document cash payments and deposits

• Support Accounts Receivable (AR) and Accounts Payable (AP) functions

• Process invoices, receipts, and payment documentation

• Enter financial transactions into Quick Books Online while maintaining confidentiality of financial records

• Reconcile student enrollment records, tuition payments, and monthly account balances

• Assist with monthly reconciliation of financial records and account discrepancies

• Compile financial data and assist with preparing monthly income and expense reports for leadership

• Ensure tuition accounts remain current and follow up on outstanding payment balances when needed.

Payroll & Administrative Finance Support

• Assist with employee timesheet review and payroll-related administrative support

• Support payroll processing and maintain payroll-related documentation through online payroll systems

• Maintain confidentiality of employee payroll and financial information.

Collaboration & Customer Service

• Serve as a primary contact for parents regarding enrollment and tuition questions

• Work collaboratively with teachers, families, students, and staff

• Maintain professional communication and strong customer service standards

• Support a positive, flexible, and team-oriented work environment

• Perform additional duties as assigned based on organizational needs.

REQUIRED QUALIFICATIONS:


• 2 - 5 years of experience in administrative support, bookkeeping, office administration, accounting support,…