Administrative Assistant Santa Ana, CA

Bilingual Administrative Assistant

We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment.

Responsibilities:

• Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.

• Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.

• Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.

• Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.

• Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.

• Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.

• Maintain orderly records and office materials so staff can access information and resources efficiently.