Recordable Documents Examiner Trainee

RECORDABLE DOCUMENTS EXAMINER TRAINEE

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

This recruitment will establish an open eligible list that will be used to fill current and future Recordable Documents Examiner Trainee positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

This recruitment will be open for a minimum of five (5) business days and will close on Monday September 21, 2026, at 11:59 P.M. (PST).

The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and death certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records.

The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies, attorneys, and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames, examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.

The ideal candidate will have one (1) year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.

• Understanding of State codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
• Knowledge of principles, practice and legal terminology related to document recording, examining, and filing, issuing of specific official records
• Experience with the processes and practices of receiving, examining, and issuing official documents and records
• Experience in cashiering, handling payments, providing change, and automated cashiering systems

• Working collaboratively with team members to achieve objectives
• Thriving in a fast-paced environment with changing priorities
• Soliciting feedback and adjusting requests to fit into business improvement

• Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise
• Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices
• Exercising discretion and some amount of independent judgment in performing job duties
• Making strategic judgments

• Communicating effectively and professionally both verbally and in writing with internal and external parties
• Responding courteously and efficiently to customer service requests in person, over the phone, or through email
• Generating consensus and collaborative relationships to bring about efficient and effective outcomes

Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to…