Project Specialist

Who We Are

Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years.

We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit

The Project Specialist is a shared resource within HR Strategy & Technology, reporting to the HR PMO Director. This role provides project, operational, analytical, and administrative support across multiple HR and technology initiatives and leaders. The ideal candidate is highly organized, comfortable working with data, confident leveraging technology (including emerging AI-enabled tools), and able to independently translate ambiguous direction into structured high-quality deliverables.

HOW YOU’LL CONTRIBUTE

• Provide project and operational support on initiatives as assigned across the Strategy & Technology team
• Create and refine executive-ready presentations and project materials
• Coordinate meetings, complex scheduling, and follow-up to ensure priorities move forward
• Manipulate, analyze, and interpret data using Excel, and present findings in a clear, concise way that supports decision-making
• Organize documentation and convert strategic discussions into clear next steps and deliverables
• Assist with documentation, policy updates, and audit requests
• Coordinate logistics for on-site meetings, travel, and team events

WHAT YOU’LL BRING

Required Education, Experience, Certification/Licensure

• Minimum 2 years of experience in project coordination, operations, analytics, HR support, or a related corporate function
• Experience supporting multiple stakeholders or leaders in a fast‑paced environment
• Demonstrated experience working with data, reports, or documentation requiring a high level of accuracy, organization, and attention to detail
• Proven ability to handle sensitive, confidential, or HR‑related information with discretion, professionalism, and sound judgment

Preferred experience and certification:

• Experience working within a human resources team

Knowledge, SKILLS, and Abilities (KSAs)

• Advanced PowerPoint skills with ability to build executive-level materials from rough input
• Strong Excel skills including pivot tables and XLOOKUP/VLOOKUP, with ability to manipulate, analyze, and interpret data
• Ability to manage multiple concurrent tasks, and operate effectively with evolving or ambiguous direction
• Strong written communication and documentation skills
• Confidence experimenting with new technologies and AI-enabled tools to improve productivity

Complexities & IMPACT

• Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors
• Exercises judgment to determine appropriate action
• Detects situations that may cause risk to the project and its completion and escalates these issues to other team members
• Errors may cause minor project delays and/or missed project deadlines

SUPERVISION received OR EXTENDED

• Works under general direction
• Uses expertise of more senior level team members and leverages additional resources to confirm solution or explore customized applications as a solution
• Provides input to and achieves set objectives
• No responsibility for supervision of others

Other

JOB requirements:

Physical, Travel, Driving requirements

Office / Sedentary Requirements

• Work is performed primarily in an office environment, which requires the ability to sit for extended periods of time, ability to hear the telephone, ability to enter data on a computer.

Travel or Driving Requirements

• % of
  
  Travel Required:
  
  0%
• % of Driving
  
  Required:
  
  0%

Note that the following statements only apply to candidates who will be working from an…