Project Specialist

What We Do

Project Specialist is a shared resource within HR Strategy & Technology, reporting to the HR PMO Director. This role provides project, operational, analytical, and administrative support across multiple HR and technology initiatives and leaders. The ideal candidate is highly organized, comfortable working with data, confident leveraging technology (including emerging AI-enabled tools), and able to independently translate ambiguous direction into structured high-quality deliverables.

• Provide project and operational support on initiatives as assigned across the Strategy & Technology team
• Create and refine executive-ready presentations and project materials
• Coordinate meetings, complex scheduling, and follow-up to ensure priorities move forward
• Manipulate, analyze, and interpret data using Excel, and present findings in a clear, concise way that supports decision-making
• Organize documentation and convert strategic discussions into clear next steps and deliverables
• Assist with documentation, policy updates, and audit requests
• Coordinate logistics for on-site meetings, travel, and team events

• Minimum 2 years of experience in project coordination, operations, analytics, HR support, or a related corporate function
• Experience supporting multiple stakeholders or leaders in a fast-paced environment
• Demonstrated experience working with data, reports, or documentation requiring a high level of accuracy, organization, and attention to detail
• Proven ability to handle sensitive, confidential, or HR-related information with discretion, professionalism, and sound judgment

• Experience working within a human resources team

• Advanced PowerPoint skills with ability to build executive-level materials from rough input
• Strong Excel skills including pivot tables and XLOOKUP/VLOOKUP, with ability to manipulate, analyze, and interpret data
• Ability to manage multiple concurrent tasks, and operate effectively with evolving or ambiguous direction
• Strong written communication and documentation skills
• Confidence experimenting with new technologies and AI-enabled tools to improve productivity

• Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors
• Exercises judgment to determine appropriate action
• Detects situations that may cause risk to the project and its completion and escalates these issues to other team members
• Errors may cause minor project delays and/or missed project deadlines

• Works under general direction
• Uses expertise of more senior level team members and leverages additional resources to confirm solution or explore customized applications as a solution
• Provides input to and achieves set objectives
• No responsibility for supervision of others

• Work is performed primarily in an office environment, which requires the ability to sit for extended periods of time, hear the telephone, and enter data on a computer.

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Pay Range: $64,300.00 - $85,700.00 Annually. This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on factors including job-related knowledge, skills, experience, business requirements and geographic location.

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. A criminal history may have a direct, adverse and negative relationship with certain material job duties for this position.

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion. We are proud to foster an authentic and inclusive workplace for All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other benefits like an employee stock purchase plan.