Estimating Coordinator; Finish

PACE Supply is seeking a motivated Estimating Coordinator to join our high-performing Finish Division estimating team in Santa Ana, CA. As a key member of this dynamic team, you will deliver best-in-class service to our customers through close collaboration, ensuring accurate and timely project bids. You'll build lasting, trusting relationships with our contractor partners by effectively utilizing internal and external resources to coordinate on-time quotes.

At PACE Supply—an employee-owned leading wholesale distributor of plumbing and finish products—you'll directly contribute to our shared success while supporting plumbers, contractors, and projects throughout California, Hawaii, and beyond.

• Be an integral part of a collaborative, high-functioning team committed to excellence and precision
• Play a vital role in our mission to provide top-tier service and support to our valued contractor partners
• Grow your career in a supportive, employee-owned environment that rewards initiative, teamwork, and attention to detail

• Review project plans, schedules, and specifications
• Isolate appropriate sections relevant to the estimate
• Log projects into our shared platform
• Create projects and upload schedules into the system (ATS/shared tools)

• Request project quotes from external vendors and manufacturer representatives
• Coordinate and request quotes from internal divisions as needed

• Intake customer quote requests promptly and professionally
• Respond to customers acknowledging receipt of their request
• Prepare and send completed project quotes to customers

• Collaborate with the estimating team to ensure seamless workflow and high-quality deliverables
• Maintain accurate records and follow up on outstanding quotes to support on-time bidding
  
  Contribute to process improvements that enhance efficiency and customer satisfaction

• High School Diploma or GED required
• 2+ years of experience in administrative coordination, customer service, estimating support, or a related role (experience in plumbing, finish, construction, or wholesale distribution preferred)
• Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Detail-oriented with a proactive, team-oriented mindset
• Ability to read and interpret basic plans/specifications is a plus

• Familiarity with plumbing/finish products or quoting processes
• Experience with ATS, CRM, or estimating software

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Background Check - A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment.

Physical Examination - Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test - A drug test will be administered to ensure a drug-free workplace.

• The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.
• Ability to lift items that weigh up to 50 lbs. regularly. This includes carrying, dragging, and walking with materials, as well as using a hand-truck.
• Prolonged periods of standing or sitting at a desk and working on a computer.
• Specific vision abilities required for this job include distance vision, peripheral vision, and depth perception.

• The employee is frequently exposed to moving mechanical parts and outside weather conditions.
• Occasionally, the employee may be exposed to high, precarious places and vibration.
• The noise level in the work environment is…