Payroll Manager

Santa Ana, CA (In-House)
Monday–Friday | 8:00 AM – 5:00 PM

Hiring CONTACT:
Damian Castrellon at

Tustin ABA Services for Kids, is seeking an experienced Payroll Manager to join our in-house administrative team in Santa Ana, CA. This role will oversee multi-state payroll operations and light billing functions for several affiliated entities with a combined workforce of approximately 600 employees across California, Virginia, and Texas
.

The Payroll Manager will work within a small, collaborative payroll department of two to three staff and will play a key role in the overall coordination and maintaining of payroll accuracy, compliance, and process efficiency. The organization is currently using
Intuit Onlinee and anticipates a conversion to ADP Workforce Now in Q2 2026
, with this role serving as a key internal lead during the transition.

Payroll Management

Oversee end-to-end, multi-state payroll processing for multiple legal entities

• Review payroll registers, reports, and audits prior to submission

Partner with HR on new hires, terminations, pay changes, bonuses, and corrections

Respond to employee and management payroll inquiries accurately and timely

Maintain payroll records in accordance with legal and company requirements

Systems & Process Oversight

Manage current payroll operations using Intuit

Serve as internal payroll lead for the upcoming ADP Workforce Now implementation

Participate in data validation, parallel testing, and process improvements

Document payroll procedures, controls, and best practices

Coordinate with HR, Finance, and external vendors as needed

Support limited billing functions tied to payroll or time reporting

Assist with payroll reconciliations and reporting

Support internal audits and compliance reviews

Required

3+ years of payroll experience, with at least 2 years payroll management or lead responsibilities

Strong multi-state payroll experience (California required; Virginia and Texas preferred)

Working knowledge of wage & hour laws, payroll taxes, and compliance requirements

Experience supporting payroll for mid-to-large employee populations (300+ employees)

High attention to detail, strong organizational skills, and discretion with confidential data

Preferred

Experience with
ADP Workforce Now or prior payroll system conversions

Experience in healthcare, ABA, or multi-entity organizations

Salary Range: approximately $90,000 annually
, depending on experience

Paid time off and paid holidays

Stable, in-house role with long-term growth opportunity

Opportunity to lead a major payroll system conversion project

In-office position based in Santa Ana, CA

Collaborative payroll team of (2–3 staff)

Professional, mission-driven healthcare services organization