Accounting Assistant II- Authorization Specialist

Job Title:

Accounting Assistant II (Authorization Specialist)

Requisition #: 2162

Job Type: Full-time, Bargaining unit, Non-exempt

Location: Santa Barbara

Salary: $31.90-$35.16 hourly (depending on experience/certification)

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• Employee Tuition reimbursement

Performs advanced accounting duties. Ensures authorizations are accurately set up for a variety of service types. Problem solves and provides technical assistance to Service Coordinators, Managers and Service Providers. Performs work in accordance with generally accepted accounting principles and practices.

Finance & Administration

Accounting Manager

• Assist Service Coordinators, Managers and Service Providers with authorization questions and resolution of authorization issues.
• Assist Service Coordinators and Managers with authorizations.
• Assist Service Providers with accessing authorizations through the Service Provider Portal.
• Track and maintain authorization help requests and follow up on status of these using email and/or a help-desk/ticketing program.
• Track and maintain data on authorization deferrals and other key data. Utilize this data to provide authorization support and training as needed.
• Process authorization changes.
• Process authorization cancellations.
• Verify authorizations are set up correctly and communicate any issues with Service Coordinators and Managers.
• Provide training to Lead Service Coordinators and Services & Supports Managers on writing authorizations correctly, checking for existing authorizations, cancelling authorizations, as well as other POS accounting related topics, as needed.
• Run queries and monthly reports, including but not limited to duplicate authorizations, exceptions to service standards monitoring, open authorizations by team, authorizations ending in specified month, and other reports identified to assist the POS team and Services and Supports department in maintaining accurate data and a clean audit.
• Participate in various meetings to assist with authorization and accounting issues, including but not limited to RD Office Hours, POS Team Office Hours, Service Review Committee and/or Service Provider Forum.
• Keep supervisor and other appropriate TCRC staff informed of authorization issues.
• Work with POS Accounting staff on resolving authorization, invoice and payment issues as needed.
• Research and keep current on accounting standards, best practices, policies and procedures.
• Other duties as assigned.

• Strong knowledge of accounting principles and procedures and ability to apply these in the work.
• Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting.
• Ability to provide technical assistance on the use of Excel and accounting.
• Ability to analyze situations accurately and adopt an effective course of action (problem solving experience).
• Successful and timely management of multiple projects and tasks.
• Excellent interpersonal and customer service communication with respect, openly, directly and effectively. Responds professionally.
• Positive and responsive attitude.
• Excellent organizational and planning.
• Ability to work effectively with a variety of different Team players.
• Thinks ahead, minimizing potential. Proactive in identifying areas to improve.
• Takes initiative to learn new procedures and computer applications.
• 10-key by touch.
• Data entry skills.

• B.A. / B.S. degree in accounting, finance, economics or business and three years of accounting or finance experience.
• A.A. degree or equivalent coursework or professional education in accounting, finance, economics or business and five years of increasingly responsible accounting or finance experience.

• A valid California Driver’s License, clean driving record and proof of automobile insurance are required.

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this…