EMF Cash Management Accountant

Job Summary

Under the general supervision of the EMF Cash Management Supervisor, the incumbent is responsible for extramural funds related accounts receivable collection and the monthly close of PGM. The EMF Cash Management Accountant manages professional relationships with other EMF account, departments, PIs, and partners, and personal workload to ensure office service levels are achieved, using basic professional concepts to adhere to university and office policies and procedures and resolving routine problems of a repetitive nature.

• 40% Accounts Receivable Collections – Provide customer‑oriented, value‑added sponsored award collection services for significant past‑due accounts by following established office procedures. Responsibilities include effective management of assigned sponsored project receivable to ensure accurate handling of past‑due/delinquent accounts, aggressively follow‑up on this population of items, work with Office of Research units for nonpayment due to contractual dispute, recommend payment plans, write‑off in accordance with office policies, and respond professionally and timely to inquiries from sponsors regarding collection notices.
• 20% PGM Monthly Close – Timely and properly close PGM each month by following established office procedures: clear all unprocessed costs in PGM, coordinate with other units as appropriate, update PGM accounts or provide alternative sources, ensure all PGM processes have fully executed before period close, resolve UCOP interface issues, and identify systematic issues with recommendations to EMF Cash Management Lead, EMF Manager, and PGM Business Analyst.
• 30% Planning and Organizing – Responsibilities include quality control review of own work, meeting published service level agreements, adherence to office procedures, effective communication with staff/management and various groups, review and interpretation of award documents, monitoring assigned workload, managing Service Now box, apprising EMF Cash Management Lead and Manager of inquiries/problems, and maintaining basic knowledge of UCSB Research Administration and financial systems.
• 10% Other – Attend training workshops, participate in post‑award management training programs, assist with updating and maintaining campus and office policies, procedures, job aids, training, forms, and documentation, contribute to implementation of special projects or committees, backup EMF Cash Management Accountant 1, and perform other duties assigned by supervisor or manager.

• Bachelor's degree in a related area and/or equivalent experience/training with 21 credit hours in accounting.
• 1‑3 years performing accounting analyst, professional accounting, accounting systems or auditing duties at a level of responsibility equivalent to a General Accountant, including AR/AP experience, fund accounting knowledge, or an equivalent combination of education, training and experience.
• 1‑3 years of computer proficiency. Word processing, spreadsheet, and computerized accounting system experience are essential to this position.

• 1‑3 years experience in a university setting and/or institute of higher learning working with extramural accounting.

• Occasional overtime and limited vacation during fiscal year end.
• Satisfactory criminal history background check.
• Candidates must be legally authorized to work in the United States without the need for employee sponsorship.
• UCSB is a tobacco‑free environment.

Full benefits. Health, retirement and other benefits are available.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs. All covered individuals must participate in any applicable vaccination program by providing proof of up‑to‑date status or requesting an exception or opt‑out. For additional information, refer to the UC policy.

Final candidates who accept an offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years determining misconduct or the filing of an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” means any violation of policies governing employee conduct, including but not limited to sexual harassment, sexual assault, or other forms of harassment or discrimination.