Accounts Payable Specialist

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Full Time Santa Barbara, CA, US

2 days ago Requisition

Salary: $90,000.00 Annually

As a Barron’s Top 100 RIA firm and voted Best Places to Work by Fortune, Pacific Coast Business Times, Inc. (Best Workplaces), and Investment News, Mission Wealth is hiring a growth-minded Accounts Payable Specialist
to join our award-winning team! If you are ready to elevate your career in a leading wealth management company with a commitment to giving back to the community and expanding nationally, let’s go! Our ideal candidate is an accounting professional with hustle and a few years of experience working in an accounts payable role. You define ambition, have a sense of adventure, and a passion for purpose, both in life and in your approach to accounting.

If you can articulate your proven success in an accounts payable position, we want to hear from you ASAP!

Mission Wealth has offered 360-degree wealth management services to affluent families since 2000. Our dynamic planning process ensures that every piece of the puzzle is put into place as our clients’ lives unfold and their needs evolve. This gives them the complete picture and confidence in their financial future.

Key Responsibilities:

• Review, code, and process vendor invoices accurately and in a timely manner.
• Manage accounts payable workflows and expense-related activities within Ramp, including coding and processing corporate credit card transactions in accordance with the company's internal expense policy.
• Record and maintain accurate accounts payable transactions within Quick Books.
• Utilize Salesforce to access and maintain relevant information and support cross-functional workflows.
• Review invoices for appropriate documentation, coding, and approvals prior to payment.
• Prepare and process vendor payments in accordance with established company procedures.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and research and resolve discrepancies.
• Respond promptly and professionally to vendor inquiries regarding invoices and payments.
• Partner with internal departments to resolve invoice, coding, approval, and payment issues.
• Review employee expense and reimbursement submissions, verify supporting documentation and coding for accuracy and compliance with the company's internal expense policy, and submit approved reimbursements for processing.
• Reconcile accounts payable activity and assist with month-end close.
• Support the preparation of accruals and other accounts payable-related journal entries, as needed.
• Maintain appropriate documentation and adhere to established internal controls and approval procedures.
• Support internal and external audit requests by gathering invoices, payment records, approvals, vendor documentation, and other accounts payable support as needed.
• Assist with year-end vendor reporting, including Form 1099 preparation and processing.
• Help maintain consistency and accuracy of information across Ramp, Quick Books, and Salesforce.
• Prepare and send a limited volume of manual client invoices, currently approximately 20–40 invoices per quarter.
• Coordinate with advisors to confirm billing details, resolve questions, and support timely and accurate invoicing for these accounts.
• Identify opportunities to streamline accounts payable workflows and improve efficiency.
• Support the Director of Finance and Accounting team with special projects and other responsibilities as needed.

Qualifications:

• 3+ years of accounts payable, accounting, bookkeeping, or related experience preferred.
• Experience with Ramp, Quick Books, and Salesforce is highly preferred.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will also be considered.
• Experience supporting billing or accounts receivable activities is helpful but not required.
• Working knowledge of accounts payable processes and basic accounting principles.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and consistently meet deadlines.
• Strong analytical and problem-solving skills, particularly when researching discrepancies or reconciling transactions.
• Strong written and verbal communication skills.
• Ability to learn and navigate technology platforms efficiently.
• Ability to handle confidential financial and business information with discretion.

What we are looking for:

• Takes ownership of responsibilities and follows through on commitments.
• Has a strong eye for detail and enjoys keeping financial records accurate and organized.
• Is comfortable working daily across Ramp, Quick Books, Salesforce, and Excel.
• Can investigate discrepancies and independently work toward solutions.
• Communicates…