POS Accounts Payable Supervisor

We have a current opening on our team for a POS Accounts Payable Supervisor

Job Title: POS Accounts Payable Supervisor – Requisition #: 2208

Job Type: Full time, Management Confidential, Exempt, Salaried –

Location:

Santa Barbara

Starting Salary: $82,592.64 – $92,503.76/ annually
Full Salary Range: $82,592.64 – $98,389.86 (E2)

+$200 monthly bilingual stipend (if applicable)

* Pay rate is based on level of experience equivalent to TCRC

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program

Job Title
:
Human Resources Specialist

Working under the direction of the POS Accounting Manager, the POS Accounts Payable Supervisor is responsible for managing a variety of accounting functions related to Purchase of Services (POS) accounts payable including but not limited to authorization verification, vendor payments and adjustments, audits, analysis, data report generation, regulatory compliance and special projects. Provides backup for POS Accounting Manager as needed. A member of TCRC’s Leadership Team.

• Ensure accurate and timely POS accounts payable functions through direct work and supervision of accounting staff who perform monthly accounts payable duties such as distributing submitted invoices to staff; generating invoices for service providers; checking for accuracy, documentation and approvals; and completing POS check runs (electronically and by check) to service providers.
• Assist with and supervise all aspects of electronic billing – to include generating invoices, downloading e-bills, organizing distribution to vendors, uploading files upon receipt, reconciling to Certification Letters, uploading invoices from our transportation broker, and verifying that the invoices provided by the transportation vendors are supported by the approvals from the transportation broker.
• Assist with and supervise all aspects of Web billing – to include generating invoices, deleting and re‑creating invoices as needed, and training vendors to use the e‑Billing system and the Service Provider Portal.
• Oversee the distribution, collection and verification of completeness and accuracy of enrollment forms for e‑Billing system, Service Provider Portal and direct deposit as well as data entry into the system.
• Oversee the process to complete POS monthly check runs – to include reconciling all postings to cash requirements report, printing checks and EFTs, transmitting to the bank, and filing reports in binders.
• Follow up with service providers regarding requests for additional invoices and/or corrections to billings and the issuing of vendor refunds, as necessary.
• Participate with auditors, managers and staff in external CPA and DDS audits as well as assist with internal audits. Maintain internal controls as specified in the audits.
• Assist in resolving any vendor payment Send correspondence as needed.
• Manage the processing of IRS tax levies
• Provide backup for the other Accounting Assistant positions and for all daily functions in POS department as needed.
• Monitor staff work and evaluate Ensure work by accounting staff meets established state and internal control standards.
• Work closely with accounting staff on SANDIS issues related to authorization and vendor payment discrepancies
• Oversee the Parental Verification Form process and periodically review staff work and
• Oversee IHSS tracking for SLS and periodically review staff work.
• Process various rate changes for service providers, as requested.
• Run various queries, analyze data, follow up with staff and reconcile as needed
• Troubleshoot issues on the Service Provider Portal, working with third party programmer if needed
• Ma…