Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to provide dependable support for a nonprofit organization in Santa Barbara, California during a critical coverage period. This Long-term Contract opportunity is expected to last 2-3 months, with the possibility of extension, and offers the chance to step into a high-impact role managing essential payables functions. The ideal candidate brings hands-on experience with fund accounting and can work effectively in a fast-paced, on-site environment while maintaining accuracy and strong financial controls.

Responsibilities:

- Process invoices from receipt through approval and payment, ensuring accuracy, proper documentation, and timely completion.

- Assign correct general ledger and fund codes to invoices and payment transactions in alignment with nonprofit accounting practices.

- Manage routine payment cycles, including preparing and executing check runs while meeting internal deadlines.

- Support accounts payable operations during a contract staffing gap and help maintain continuity for high-priority financial activities.

- Coordinate financial transactions connected to transfers between the foundation and the college, ensuring records are complete and properly tracked.

- Work closely with finance leadership, including key program and accounting stakeholders, to address payment questions and resolve discrepancies.

- Maintain organized accounts payable records within Financial Edge and related systems to support reporting and audit readiness.

- Assist with additional day-to-day accounting tasks as needed to keep workflows moving efficiently during the contract period. Requirements - At least 2 years of experience in accounts payable or closely related accounting work.

- Practical experience with invoice coding, account coding, and full-cycle accounts payable processing.

- Background in fund accounting, ideally within a nonprofit environment.

- Proficiency with Financial Edge; familiarity with Raiser's Edge is an advantage.

- Ability to manage check runs and maintain a high level of accuracy in payment processing.

- Strong attention to detail and the ability to handle sensitive financial information responsibly.

- Availability to work on site in Santa Barbara, California, Monday through Friday, with potential for a hybrid arrangement later if needed.

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