Assistant Office Manager

Overview

Job Posting Details (External)

Position Number:
Payroll

Title:

BLANK AST 2
Job Code: 4723
Job Open Date: 2/3/26
Application Review Begins: 2/19/26
Department Code (Name): FDSO-Campus Dining
Percentage of Time: 100%
Union Code (Name): CX-Clerical
Employee Class (Appointment Type): Staff:
Career
FLSA Status: Non-Exempt
Salary Grade: N/A
Hiring/Budgeted Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $25.38/hr - $29.47/hr.
Work Location: Ortega Dining Commons, 1308-B
Working Days and

Hours:

Monday-Friday, 8:30am-5:00pm (may vary)
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: N/A
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services.

Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Under the supervision of the Office Manager, the Assistant Office Manager helps in the coordination of administrative services for a dining common with 45 career staff and 120-170 student staff who prepare and serve meals for up to 1,900 customers daily and has an annual budget of up to $3 million. Duties include hiring, payroll and benefit transactions for student staff, running CBord Menu Management System reports, using the Timekeeping System to schedule student staff and troubleshoot payroll problems and assisting with the training of student office assistants.

Maintains a working knowledge of any systems used at the lobby for service and customer entry, reporting any issues that need additional attention to the management team. Serves as a backup in the absence of the Office Manager.

Education

• High School Diploma or equivalent combination of education and experience

Work Experience

• 1-3 years experience working in an office environment and knowledge in using Word and Excel.
• Or equivalent combination of education and experience

• Satisfactory criminal history background check
• Visa sponsorship is not available for this position
• UCSB is a Tobacco-Free environment
• Work hours/days may vary.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace