Program Coordinator Job Santa Barbara area,California USA,Administrative/Clerical

Part-Time Program Coordinator

Hayward Lumber on behalf of our partner Tradart (Santa Barbara, CA)

Job Overview

Tradart is seeking a highly organized and proactive Part-Time Program Coordinator to support our mission of advancing technical and industrial arts education in the Santa Barbara community. This independent contractor (1099) role is ideal for a community-focused individual with a passion for non-profits and strong administrative skills. The Program Coordinator must be an established resident of the 805 area code.

Key Responsibilities

Administrative & Board Support (Documentation)

Board Meetings:
Attend approximately 8-10 Board Meetings per year (some evening events may be required)
Meeting Management:
Prepare meeting agendas, record notes, produce draft minutes, and finalize the official Board Meeting Minutes
Between Meetings:
Coordinate email Board voting between meetings and update changes

Financial & Accounting Management

Banking:
Maintain the Tradart checking account records (deposits/debits) and process annual deposits and filings
Bill Payment:
Track, pay, and file incoming invoices, monthly check registers and submitting digital and physical records for bookkeeping and yearly binder maintenance
Donations:
Process incoming donations, notify the Board, write and send thank-yous to donors, and maintain the digital donation ledger
Budget & Compliance:
Maintain Quick Books and non-profit accounting principles. Prepare the annual budget for presentation at the June Board Meeting. Work with the Tax CPA and bookkeeper to prepare corporate tax returns

Program & Event Coordination

Major Events:
Assist board members in coordination of major Tradart events, including "The Big Show" and Tradart involvement in the SBCA Golf Tournament
Assist volunteers, attend the events, and coordinate tables and displays
Marketing & Follow-up:
Work with event partners and the press. Assist with promotional content (posters, marketing materials) and coordinate post-event follow-up, including thank-you's to sponsors and maintaining the Tradart database
Outreach:
Stay informed of joint scholarship grants (e.g., with Frank Schipper Construction) and assist board members with logistics for the SB Unified School District's Annual High School Showcase (November)

Requirements

Location:

Must be an established resident living in the 805 area code
Experience:

Previous experience working for a non-profit organization is a significant advantage
Technical Proficiency:
Fluency in Quick Books and strong working knowledge of standard office software (Adobe Suite, Excel, Google Drive)
Digital

Skills:

Experience with email marketing platforms (like Mail Chimp), basic web, and social media
Administrative Strength: organizational, digital filing, and follow-through skills with the ability to manage multiple deadlines
Soft Skills:

A professional, friendly, reliable demeanor and the ability to work independently while collaborating effectively with the Board of Directors and external stakeholders
Education:

No degree required

Compensation

Pay: $25-30/hour DOE (Depending on Experience)
Employment Type:

Part-Time (Independent Contractor/1099). 10 hr./wk
Schedule:

Flexible hours, with occasional evening or weekend availability required for Board meetings and events

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