Administrative Assistant

General Description

About the Communications Department

The Santa Barbara County Education Office Communications Department plays a central role in connecting SBCEO's work to the people we serve. The team supports the County Superintendent of Schools and the organization by planning, coordinating, and delivering clear, timely, and accessible communications for internal and external audiences. This includes media relations, leadership communications, internal messaging, digital content, events, publications, video and visual storytelling, crisis communications, and support for departments across SBCEO.

Our work helps clarify SBCEO's role, builds trust with schools and communities, and ensures staff and partners have the information they need to do their jobs well. The Communications Department is collaborative, fast-paced, and service-oriented, working closely with leadership, departments, districts, and community partners to support student success across Santa Barbara County.

About the Maintenance & Operations Department

The Santa Barbara County Education Office Maintenance & Operations Department provides essential services that ensure SBCEO facilities, vehicles, and operational systems remain safe, reliable, and well-maintained. The department oversees custodial services, building and grounds maintenance, fleet management, mail and cargo delivery, and coordination with contractors to support repairs and facility improvements. Its work includes preventive maintenance, vehicle procurement and servicing, site inspections, logistics support, and room and event setups.

As a key component of Internal Services, the Maintenance & Operations Department supports staff across SBCEO by maintaining the physical environments and operational infrastructure that enable educational programs and administrative functions to operate effectively.

You are a dependable, punctual, caring professional, with excellent communications skills who uses tact, patience, and courtesy in a culturally sensitive manner. You can prioritize tasks and are motivated to complete work with minimal supervision. You take initiative to support the goals of the organization and the manager to whom you report. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, and students.

Perform a wide variety of advanced and complex office duties and administrative support functions. Employees in this position assume major responsibility for providing and maintaining current information about the County Education Office policies, rules, regulations and procedures, programs, and functions.

• Plan, organize, perform and train others in clerical, office and administrative support functions related to the activities and operations of the assigned program, division or department

• Serve as a primary source of information regarding the Office and assigned program policies, procedures, standards and requirements including pertinent legal requirements and other legislative enactments as appropriate to assignment

• Receive and interview callers and visitors
• Provide information where independent judgement, knowledge and interpretations are utilized
• Research and compile background material such as statistical and financial data and supporting information
• Compile and prepare comprehensive reports, records, surveys and other documents
• Coordinate and prepare materials for presentation to the County Board of Education or other entities to whom the manager supported communicates
• Compose and prepare a variety of correspondence, memorandums reports and other documents, including material of a confidential nature
• Screen mail and handle routine items requiring action, prioritizing items for manager action
• Route mail to others as appropriate and process administrative details not requiring the immediate attention of the manager
• Assist in budget planning and expenditure control process
• Prepare and distribute meeting notices and agendas, attend meetings to record proceedings, and prepare and distribute comprehensive minutes of meetings
• Establish and…