Executive Assistant

Description

We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.

Responsibilities:

- Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.

- Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.

- Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.

- Oversee travel arrangements and expense reporting using systems like Concur.

- Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.

- Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.

- Provide administrative support for special projects and events as needed.

- Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.

- Uphold confidentiality and attention to detail in handling sensitive information.

- Continuously identify opportunities to improve administrative processes and enhance operational efficiency.

Requirements

- Proven experience as an Executive Assistant, preferably in the legal industry.

- Proficiency in tools such as Cisco Webex, Concur, and CRM platforms.

- Strong organizational skills with a focus on calendar management and scheduling.

- Excellent verbal and written communication abilities.

- Familiarity with timekeeping systems like Kronos and related administrative tools.

- Ability to manage multiple tasks and priorities in a fast-paced environment.

- High attention to detail and commitment to accuracy.

- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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