Strategic Engagement Coordinator

Location

hybrid in Santa Barbara office, 1-2 times per week for events or as needed

This position will serve as a link between the health plan and the communities it serves by developing and enhancing internal participation in community-based activities and events. The Strategic Engagement Coordinator (SEC) assists the Strategic Engagement Manager in coordinating, documenting, and reporting on internal Sponsor ships. This includes reviewing all sponsorship and grant requests in a timely manner, ensuring a clear auditing trail is kept for all sponsor ships and grants, staffing both sponsored and non-sponsored events, and maintaining a repository of promotional items and other internal or community partner materials.

The Strategic Engagement Coordinator is also responsible for creating timely reports that track our event engagement, sponsorship expenditures, monthly board reports, and writing Board memos. This position reports to the Strategic Initiatives Manager and closely coordinates with the Director of Strategic Engagement and collaborates with department colleagues and executives on projects as needed.

• Processes all requests and applications received for sponsor ships and grants through the internal Community Benefits program.
• Coordinates event participation associated with sponsored and non-sponsored events, including staff attendance; represents health plan at events and travels to/from event locations across our two-county service area, interacting with the public; sets up and takes down at events; tracks and prepares staffing reports; travels to both Santa Barbara and San Luis Obispo offices to prepare for events.
• Manages events calendar and ensures timely calendar invites are sent to event attendees.
• Travels across Santa Barbara and San Luis Obispo counties to attend events and meetings during and after regular work hours, and on weekends as needed.
• Leads management of department financial expenses through an enterprise software system (Net Suite) for sponsored events and all other department needs, including creating purchase orders (POs), creating bills/invoices, securing estimates, invoices, and ensuring approvals are secured in a timely manner for these transactions.
• Works closely with the Communications and Marketing department to maintain inventory of collateral and promotional items.
• Maintains promotional item repository for events.
• Contributes to the development of monthly reports addressed to our Board of Directors, including proofreading, reporting on events attended, sponsor ships and donations, and other reports as needed.

• Experience managing purchase orders and/or sponsorship budgets
• Previous experience managing communications projects with external vendors

Impresiv Health is a healthcare consulting partner specializing in clinical & operations management, enterprise project management, professional services, and software consulting services. We help our clients increase operational efficiency by delivering innovative solutions to solve their most complex business challenges.

Our approach is and has always been simple. First, think and act like the customers who need us, and most importantly, deliver what larger organizations cannot do – provide tangible results that add immediate value, at a rate that cannot be beaten. Your success matters, and we know it.