Program Coordinator

Job Information

Job

Location:

UCSB Campus

Time:
Full Time

Position Number:

Payroll

Title:

BLANK AST 3 (004722)

Job Code: 004722

Job Open Date: 06/25/2026

Application Review Begins: 07/13/2026

Department: NCEA (CENTER ECOLOGICAL ANALYSIS)

Percentage of Time: 100%

Union Code: CX-Clerical/Admin

Employee Class:
Staff:
Career

FLSA Status:
Non‑Exempt

Salary Range:
The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $32.18 per hour. The full salary range for this position is $29.35 to $42.06 per hour.

Work Location:

1021 Anacapa Street, 3rd floor, Santa Barbara, CA

Working Days and

Hours:

Monday–Friday 8 am–5 pm

Benefits Eligibility:
Full Benefits

Remote/Hybrid: N/A (required to work from office)

Under the general direction of the Business Officer, serves as a key member of the NCEAS administrative team by providing front desk operations, administrative support, meeting coordination, and travel and financial administration for Center activities. Acts as the primary point of contact for NCEAS visitors, residents, staff, vendors, and Working Group participants, delivering professional customer service while ensuring the efficient operation of the Center.

Coordinates approximately 50 scientific, educational, and outreach events annually, including Working Groups, Distributed Graduate Seminars (DGS), and other meetings held both onsite and offsite, supporting approximately 750 national and international participants each year. Oversees event logistics, travel arrangements, visa documentation, participant stipends, reimbursements, and related financial transactions in compliance with University, sponsor, and funding agency requirements. Serves as a central resource for troubleshooting and resolving operational, event, travel, and facility‑related issues, requiring extensive knowledge of University and NCEAS policies, strong organizational and communication skills, and exceptional attention to detail.

Maintains accurate administrative records and ensures timely and effective communication among NCEAS staff, leadership, faculty, project leaders, participants, external institutions, vendors, and other stakeholders.

• High School Diploma or equivalent
• 1–3 years experience in an administrative, clerical, or operations role
• Requires good verbal and written communication skills, active listening, critical thinking, multi‑task and time‑management skills.
• Strong customer service orientation.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

• NCEAS is located off‑campus in downtown Santa Barbara.
• Satisfactory criminal history background check.
• UCSB is a Tobacco‑Free environment.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. “Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

For reference, below are UC’s policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy, UC Anti‑Discrimination Policy, Abusive Conduct in the Workplace.

• 40% Front Desk Operations and Facility Coordination – Serves as the primary front desk representative for the organization, providing exceptional customer service to visitors, residents, staff, and vendors while ensuring the professional operation of the reception area. Responds to inquiries, directs visitors, manages incoming calls and correspondence, and maintains building access and security procedures. Coordinates facility‑related requests,…