Exec Ast. CX, Executive Assistant to VCR

Job Details

Position Number:

Payroll

Title:

EXEC AST 3 CX (004702)

Job Code: 004702

Job Open Date: 6/26/26

Application Review Begins: 7/14/26

Department: RESD (VICE CHANCELLOR OF RESEARCH)

Full Time: 100%

Union Code: CX - Clerical/Admin

Appointment Type: Staff:
Career

FLSA Status: Exempt

Program: PSS

Salary Grade: 142

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $71,410.60 to $82,033.85/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,410.60 to $/year.

Work Location: Cheadle Hall 3227

Working Days and

Hours:

M-F, 8-5

Benefits Eligibility: Full Benefits

Remote/Hybrid Work: N/A

The Executive Assistant to the Vice Chancellor for Research provides executive-level support for the daily administrative objectives of the Office of Research, manages all aspects of the VCR's calendar, schedules appointments and travel arrangements, ensures the VCR is fully briefed, and serves as the primary contact for Office of Research leadership.

• Manage the VCR’s calendar, including daily appointments, complex travel arrangements, and briefing materials.
• Provide calendar and scheduling support for the Associate Vice Chancellor, Assistant Vice Chancellor, and other leadership.
• Act as primary point of contact for meetings with the VCR and for planning activities involving Office of Research leadership.
• Exercise sound judgment, tact, and discretion in coordinating complex schedules and providing executive administrative support.
• Communicate directly with the VCR on a daily basis and act on priorities and directives.
• Interact with campus leadership, faculty, staff, external partners, and the public, maintaining broad knowledge of research enterprise.
• Handle confidential and sensitive matters with discretion and diplomacy.
• Coordinate correspondence, communications, and analysis of issues to provide recommendations.
• Perform complex administrative coordination and analysis based on university policies.

• 40% VCR Schedule – Provide executive-level support for the VCR’s daily objectives, schedule management, briefing, and event coordination.
• 20% Administration & Public Relations – Lead front‑office operations, serve as primary contact for scheduling, and professionally represent the VCR to campus and external constituents.
• 15% Support for Associate and Assistant Vice Chancellors – Provide calendar, travel, and event coordination tailored to each role.
• 15% Correspondence and Records – Draft and coordinate correspondence, respond to invitations, and manage records.
• 10% VCR Travel Coordination – Manage all aspects of VCR travel, including itineraries, documentation, and reimbursement.

• Familiarity with organizational processes, protocols and procedures.
• Proficient in common computer applications.
• Strong analytical and problem‑solving skills.
• Awareness of political sensitivities within the organization and external constituencies.
• Strong service orientation and communication skills.
• Ability to multi‑task with demanding time frames.
• Ability to use discretion and maintain confidentiality.
• Problem‑identification skills.

• Bachelor’s Degree.

• Satisfactory criminal history background check.
• UCSB is a Tobacco‑Free Environment.

As a condition of employment, the final candidate must disclose any final administrative or judicial decisions within the last seven years indicating misconduct or appeal of substantive findings.

As a condition of employment, the employee must comply with the University of California Vaccination Policy, providing proof of up‑to‑date vaccinations or seeking an exemption as required.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California endeavors to make the hiring process accessible to all users. Contact Katherine Abad in Human Resources at 805‑893‑4664 or katherine.abadb.edu for accommodation requests only.