Receptionist, Administrative​/Clerical

Nasif, Hicks, Harris & Co., LLP

Job Title: Receptionist

Location: Santa Barbara, CA (In-Person)

Department: Administrative

Min.

Experience:

Mid Level

Job Type: Full-Time In-Person

Work Schedule: Monday-Friday, 8am-5pm; additional hours and weekends required during tax seasons

Compensation: $25.00 to $30.00 per hour, DOE

Nasif, Hicks, Harris & Co., LLP was founded in 1976. Since then, our firm has grown to approximately 80 people, providing a full spectrum of public accounting services to local, regional, national, and international clients. We pride ourselves on offering exceptional work-life balance through our dedication to our employees, our clients, and our community. We have offices located in Santa Barbara and Ventura, California.

We cultivate a positive work environment with dynamic projects to provide you with the fundamental skillset we believe is essential to a successful, fulfilling, and long-term career on our administrative team. We lead with our core values showing genuine care and respect for one another. We invest in the professional development of our employees on a consistent and ongoing basis by valuing their curiosity and enthusiasm for learning new things, enabling them to provide exceptional client service.

Nasif, Hicks, Harris & Co., LLP is seeking a long-term receptionist to join our fast-paced and dynamic administrative team. As one of the “faces” of our firm, this role requires a unique combination of warmth, enthusiasm, and passion for serving our clients and staff. This is a coverage‑critical role. The receptionist is responsible for opening the office each morning and ensuring uninterrupted lobby coverage from 8am to 5pm, Monday through Friday.

Punctual, reliable attendance is essential. The firm depends on this position being staffed on time, every day. During our tax seasons (January through April and August through October), extended weekday hours, overtime, and weekend availability will be required.

As an employee, you will receive one‑on‑one training from our administrative staff and will be assigned mentors to support your personal and professional growth. This position requires regular movement throughout the office and physical handling of supplies and deliveries.

• Opening and closing our office
• Managing incoming phone calls
• Providing lobby coverage at all times during business hours
• Greeting and assisting clients
• Filing, scanning, and assisting with data entry
• Coordinating and assisting with deliveries
• Keeping common areas tidy and stocked including reception, break rooms, kitchens, copy rooms, and conference rooms
• Providing a wide array of administrative support to partners and staff
• Organizing and distributing mail
• Coordinating individual meal orders for Santa Barbara office
• Managing office supplies
• Restocking supplies, copy machines, etc.
• Scheduling meetings
• Attending weekly check‑ins with the administrative team

• Frequent standing, walking, bending, reaching, and moving throughout the office to support daily operations.
• Regularly handling, organizing, and stocking office, kitchen, and break room supplies.
• Receiving, unpacking, and distributing mail and deliveries throughout the office.
• Occasional lifting, carrying, pushing, or pulling of boxes, supplies, and equipment weighing up to 20–35 pounds.
• Use of standard office equipment, including computers, copiers, printers, scanners, and postage equipment.
• Movement between reception areas, offices, conference rooms, kitchens, supply rooms, storage areas, and other office locations throughout the workday.

• Must currently reside in Santa Barbara.
• Punctuality and dependability are non‑negotiable. Consistent on‑time arrival is critical to daily operations and client service.
• Availability for overtime and weekend hours during tax season
• 2+ years of administrative experience working as a receptionist or in a front office preferred
• Strong and demonstrable commitment to a long‑term career in Santa Barbara
• Positive, team‑oriented, and confident professional attitude
• Understanding and appreciation for confidentiality
• A…