Sales and Marketing Assistant

Overview

Vista del Monte is hiring! Sales & Marketing Assistant/Coordinator, Full Time/Day Shift, Tuesday - Saturday. Pay $21.67 - $25.00.

The Sales Coordinator is responsible for providing essential support to the sales and marketing team at the assigned community. This position assists in supporting the sales pipeline, lead follow-up activities and move-in coordination, and ensures all administrative, marketing and communication tasks are executed in a timely and professional manner.

• Assists with CRM data entry and upkeep using Welcome Home. Tracks lead activity, schedules follow-ups, and ensures the team has accurate, timely sales reports and updates.
• Prepares and organizes all necessary documentation for prospective residents, coordinates with internal departments to ensure readiness, and tracks all pre-move-in and move-in milestones.
• Maintains organized and current records and files. Prepares contracts, welcome packets, meeting materials, and marketing collateral. Manages calendars and schedules for the sales team.
• Fields calls, greets guests, and provides preliminary information about the community. Ensures communications are courteous, informative, and consistent with Front Porch standards.
• Assists in planning, promoting, and facilitating internal and external events that support lead generation and community outreach. Prepares RSVP lists, materials, and coordinates logistics as needed.
• Maintains current and well-stocked sales and marketing materials, including brochures, flyers, and promotional items.
• Serves as a liaison between the sales team and departments such as Environmental Services and Maintenance to ensure a smooth onboarding experience for incoming residents.
• Performs all other related duties as assigned.

• Effective written communication skills as appropriate for the needs of the audience.
• Professional, warm, and service-oriented demeanor.

• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.

• Demonstrated time management and priority setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Demonstrated project management skills.
• Effectively manages project deadlines and escalates issues as appropriate.

Essential: High School Diploma/General – One year of administrative support in a sales, hospitality, or senior living setting.

Preferred: Associate Degree.

• Remain stationary 20% of the time.
• Lift or carry items:
  Seldom 11-25 pounds;
  Occasionally 11-25 pounds;
  Frequently 1-10 pounds;
  Constantly negligible.
• Ascend/descend stairs occasionally to provide essential services.
• Succinctly communicate information and ideas so others will understand accurately exchanged information.
• Consistently work in an office and assisted living facility-type atmosphere.