Program Coordinator

Position Number:

Payroll

Title:

BLANK AST 3 (004722)

Job Code: 004722

Work Location: 1021 Anacapa Street, 3rd floor, Santa Barbara, CA

Working Days and

Hours:

M-F 8am-5pm

Benefits Eligibility: Full Benefits

Under the general direction of the Business Officer, serves as a key member of the NCEAS administrative team by providing front desk operations, administrative support, meeting coordination, and travel and financial administration for Center activities.

• 40% Front Desk Operations and Facility Coordination:
  Provides professional customer service to visitors, residents, staff, and vendors; manages incoming calls and correspondence; coordinates facility-related requests; serves as liaison between residents, staff, and service providers; and supports day‑to‑day operations of NCEAS.
• 30% NCEAS Working Group Meetings:
  Coordinates event logistics, schedules resources, drafts invitations, obtains agendas, and facilitates meeting setup; manages travel, accommodation, and financial arrangements; and serves as the primary contact for troubleshooting and resolving issues.
• 30% Travel and Financial Administration:
  Coordinates visitor, resident, and Working Group travel and reimbursement activities; ensures compliance with university, sponsor, and funding agency policies; handles visa documentation, stipends, and expense reports; and processes reimbursements and invoices.

• High School Diploma or equivalent
• 1-3 years experience in an administrative, clerical, or operations role
• Good verbal and written communication skills, active listening, critical thinking, multitasking, and time management skills
• Strong customer service orientation
• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications

• NCEAS is located off‑campus in downtown Santa Barbara
• Satisfactory criminal history background check required
• UCSB is a Tobacco‑Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years determining that they committed misconduct; or any pending appeal of a finding of substantiated misconduct at a previous employer.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California endeavors to make (Use the "Apply for this Job" box below). accessible to any and all users. Contact Katherine Abad, Human Resources, at 805‑893‑4664 or katherine.abadb.edu for accessibility assistance. This contact is for accommodation requests only and cannot be used to inquire about application status.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. All Covered Individuals must participate in any applicable vaccination program by providing proof of being up‑to‑date with required vaccines or submitting a request for an exception.