Temp Operations Coordinator

(Temp to Hire) Operations Coordinator

We’re looking for a highly organized, resourceful Operations Coordinator to support our CEO and Chief of Staff. This role combines executive support, personal assistance, office management and customer support.

This is an in‑person role based in Santa Barbara, CA.

• Manage complex calendars, scheduling, and meeting logistics
• Prepare materials for meetings and ensure follow‑up on action items
• Coordinate travel arrangements
• Assist with personal administrative tasks as needed
• Anticipate needs and proactively solve problems before they arise

• Track cross‑functional projects and deadlines to ensure completion
• Assist team with customer support
• Help document and improve internal processes
• Assist with special projects and company initiatives
• Reduce operational bottlenecks and improve workflow efficiency

• Serve as point person for the Santa Barbara office, ensuring a professional, organized, and welcoming environment
• Oversee office organization, supplies, vendors, and general upkeep
• Coordinate on‑site meetings and company gatherings

• 2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role
• Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience
• Based in Santa Barbara, CA or within roughly 50 miles; this is a full‑time, in‑person role (8am–5pm)
• Access to a reliable vehicle for occasional local travel and errands
• Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on‑time delivery
• Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications
• Experience drafting professional communications, reports, or executive‑level materials for leadership and broad organizational audiences
• Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents
• Experience creating or maintaining SOPs, process guides, or internal documentation
• Proficient in Google Workspace and Microsoft Office Suite
• Experience with task or project management tools (e.g., Asana, Notion, , or similar) is a plus

The starting annual salary for this position is $73,490, paid on a semi‑monthly basis.

This position begins as a temporary role with the potential to transition to regular full‑time employment, based on business needs and performance. During the initial evaluation period, you will be compensated as a salaried employee while both parties assess mutual fit. The evaluation period is 60 days.

Candidates who successfully complete the evaluation period will be offered the opportunity to transition to full‑time employment, including eligibility for the full benefits package outlined below. We are seeking candidates who are genuinely interested in and committed to the long‑term opportunity this role represents.

• Comprehensive medical, dental, and vision coverage
• Paid time off (PTO)
• 10 paid holidays
• 401(k) retirement savings plan
• Cell phone stipend
• Commuter benefits
• Health Savings Account (HSA)
• Company incentive bonus and revenue‑based raise opportunities
• And much more!