Academic Personnel & Payroll Assistant

Position Number:
Payroll

Title:

BLANK AST 3 (004722)
Job Code: 004722
Job Open Date: 6/15/2026
Application Review Begins: 7/01/2026
Department Code (Name): MATH (MATHEMATICS DEPT)
Percentage of Time: 75 (additional 25% contingent on funding)
Union Code (Name): CX - Clerical/Admin
Employee Class (Appointment Type):
Staff:
Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range:
The budgeted salary range that the University reasonably expects to pay for this position is $29.35/hr to $35.71/hr salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35/hr. to $42.06/hr.

Work Location:

South Hall - 6601
Working Days and

Hours:

M-F; hrs. per day within 8:00-5:00. Set schedule will be approved by supervisor.
Benefits Eligibility:
Full Benefits

This position is responsible for the administration and coordination of departmental personnel, payroll, timekeeping, purchasing, and travel and entertainment functions in support of the Department of Mathematics. The role ensures compliance with University of California policies, collective bargaining agreements, and campus procedures while maintaining accuracy, timeliness, and data integrity across multiple systems, including UCPath, Kronos, Concur, and Gateway. Key responsibilities include processing academic, staff, and student employee appointments;

managing payroll transactions and timekeeping records; maintaining personnel files and tracking systems; and ensuring proper funding alignment for all employment actions.

• High School Diploma
• Communication and Interpersonal
  
  Skills:
  
  Strong written and verbal communication skills with the ability to interact effectively with faculty, staff, students, and campus partners. Demonstrated ability to manage complex tasks and adapt quickly to changing priorities and deadlines.
• Organization and Time Management:
  Ability to manage multiple projects simultaneously while maintaining strong attention to detail, prioritizing effectively, and meeting established deadlines in a fast-paced environment.
• Technical and Computer Proficiency:
  Proficiency with standard office software applications, including word processing, spreadsheets, email, and database systems, with the ability to accurately enter, manage, and retrieve data.
• Teamwork and
  
  Collaboration:
  
  Ability to work both independently and collaboratively as part of a team, fostering positive working relationships across departments and contributing to shared goals.

• Bachelor's Degree or equivalent experience
• Knowledge of Administrative Policies and Procedures:
  Understanding of general principles related to personnel, payroll, purchasing, and financial administration, including basic compliance requirements within an organizational setting.
• Knowledge of University Systems and Processes:
  Familiarity with or ability to learn institutional policies and procedures related to contract and grant administration, academic personnel, payroll, purchasing, and travel and entertainment processing (Kronos, Concur, UCPath, Gateway) Systems.
• Proficiency in Financial and Payroll Platforms:
  Ability to learn and effectively use administrative systems such as payroll, timekeeping, financial, and purchasing platforms to process transactions and ensure data accuracy and integrity.

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Misconduct means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

• 30% Personnel & Payroll:
  Responsible for the accurate and timely processing of payroll and personnel transactions using campus systems, including UCPath and Kronos. Processes new, continuing, and separating appointments for faculty, staff, and student employees, ensuring all employment actions comply with University and campus policies.
• 20% Timekeeping:
  Serves as one of two designated departmental Timekeepers, responsible for the accurate administration of timekeeping functions using Kronos and ensuring alignment with UCPath payroll data.
• 20% Travel & Entertainment:
  Responsible for processing guest traveler…