Sales and Marketing Assistant

Sales & Marketing Assistant/Coordinator
- Full Time/Day Shift
- Tuesday
- Saturday

Pay $21.67 - $25.00

The Sales Coordinator is responsible for providing essential support to the sales and marketing team at the assigned community. This position assists in supporting the sales pipeline, lead follow-up activities, and move-in coordination, and ensures all administrative, marketing and communication tasks are executed in a timely and professional manner.

• Assists with CRM data entry and upkeep using Welcome Home. Tracks lead activity, schedules follow-ups, and ensures the team has accurate, timely sales reports and updates.
• Prepares and organizes all necessary documentation for prospective residents, coordinates with internal departments to ensure readiness, and tracks all pre-move-in and move-in milestones.
• Maintains organized and current records and files. Prepares contracts, welcome packets, meeting materials, and marketing collateral. Manages calendars and schedules for the sales team.
• Fields calls, greets guests, and provides preliminary information about the community. Ensures communications are courteous, informative, and consistent with Front Porch standards.
• Assists in planning, promoting, and facilitating internal and external events that support lead generation and community outreach. Prepares RSVP lists, materials, and coordinates logistics as needed.
• Maintains current and well-stocked Sales and Marketing Materials, including but not limited to brochures, flyers, and promotional items.
• Serves as a liaison between the sales team and departments such as Environmental Services and Maintenance to ensure a smooth onboarding experience for incoming residents.

Performs all other related duties as assigned.

• Communication/Interpersonal: Effective written communication skills as appropriate for the needs of the audience.
• Communication/Interpersonal: Professional, warm, and service-oriented demeanor.
• Decision Making/Organization
  
  Skills:
  
  Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Productivity: Demonstrated time management and priority setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast paced, dynamic environment.
• Ability to prioritize responsibilities and to organize workload to ensure that time frames are met and the work is successfully completed within deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Project Management: Demonstrated project management skills.

• Essential: High School Diploma/General – 1 year of administrative support in a sales, hospitality, or senior living setting.
• Preferred: Associate Degree.

• Must be able to remain stationary 20% of the time.
• Must be able to lift or carry items:
  Seldom: 11-25 pounds;
  Occasionally: 11-25 pounds;
  Frequently: 1-10 Pounds;
  Constantly:
  Negligible.
• Must occasionally ascend/descend stairs to provide essential services.
• Must succinctly communicate information and ideas so others will understand accurately exchanged information.
• Must consistently work in an office and assisted living facility-type atmosphere.