Executive Assistant

Executive Assistant

We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This long-term contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently.

Responsibilities:

• Coordinate the executive's schedule by arranging meetings, managing calendar changes, and aligning daily priorities.
• Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics.
• Oversee household needs when required, helping ensure the home is monitored and key activities stay on track.
• Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests.
• Arrange appointments with vendors and service professionals, and follow through to keep household services organized.
• Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests.
• Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism.
• Safeguard sensitive information and exercise sound judgment when handling confidential matters.
• Provide occasional support outside standard business hours as priorities arise.