Administrative Coordinator

Job

Location:

UCSB Campus

Full/Part Time:
Full Time

Position Number:

Payroll

Title:

Administrative Coordinator [BLANK AST 3]

Job Code: 4722

Job Open Date: 7/23/26

Application Review Begins: 8/7/26

Department Code (Name): Campus Dining (UCFS)

Percentage of Time: 100%

Union Code (Name): CX - Clerical

Employee Class (Appointment Type): Staff:
Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Steps

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.35/hr - $34.46/hr.

Full Salary Range: The full salary range for this position is $29.35/hr - $36.02/hr salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: University Center, 1178

Working Days and Hours
:
Monday-Friday, 8:00am-4:30pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services.

Additional responsibilities in the HDAE portfolio include The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Under the general supervision of the Administrative Payroll Manager, the Administrative Coordinator provides Retail Dining administrative support and coordination, along with project-based support and coordination for the entire Campus Dining department. Projects range from administrative and analytical-level work. Serves as a lead in the Retail Administrative unit, offering day-to-day support related to hiring, payroll, and personnel actions for over 400 student employees, and approximately 25 career employees.

This role assists with the processing of time sensitive and complex payroll cases, working closely with campus partners as needed to meet deadlines. Utilizes independent judgment to prioritize tasks by planning, organizing and evaluating situations. Makes decisions, adjusts priorities, and responds with flexibility to requests. Analyzes and applies organizational and university policies and procedures to oversee a variety of ongoing administrative projects and initiatives.

• High School Diploma and or Equivalent combination of education and experience.
• 1-3 years of experience in the following:
  • Experience working in an office environment and demonstrated strong ability to use standard computer systems including email, Google Suite, Microsoft Office (Word, Excel, etc).
  • Demonstrated strong writing skills that reflect accuracy and effective written communication.
  • Ability to analyze and provide recommendations.
  • Demonstrated strong ability to multitask and prioritize effectively.
  • Exhibits great attention to detail.
  • Demonstrates initiative by proactively identifying opportunities to improve processes.
  • Experience with effective communication and strong interpersonal skills to communicate effectively, verbally and in writing.
  • Or equivalent combination of…