Head Lucid Assistant (Clinical Assistant

About the Role

Lucid Therapeutics is looking for an experienced, steady, and detail-driven leader to serve as our Head Lucid Assistant. This is a full-time, in-person, patient-facing leadership role at our Santa Barbara mental health clinic. The Head LA is the lead Lucid Assistant on the floor — leading our team of Lucid Assistants (LAs), upholding daily clinical and operational standards, and personally providing hands‑on procedural support for Spravato sessions, including taking client vital signs and maintaining chart documentation.

All clinical procedures, including vitals monitoring and chart/documentation workflows, are taught through on‑the‑job training — no prior clinical certification is required.

This role reports directly to the Practice Manager, and works closely with our Director of Operations, supervising providers, care coordinators, and the LA team. It is best suited for someone who has led a team before, thrives on structure and follow‑through, and is energized by keeping a clinical environment running smoothly from the inside out.

• Full‑time, in‑office position — this is not a remote role
• Standard clinic hours — this position covers clinic hours Monday–Friday, 9am–5pm, arriving 15 minutes before opening and staying until 15 minutes after close or when the last patient leaves
• Full‑time from day one: healthcare coverage, paid vacation, and 10 paid holidays

• Lead and support all other LAs in day‑to‑day operations
• Uphold the standards set out in the LA Daily SOP at all times, and follow them personally to model high standards for the team
• Keep the LA Daily SOP updated as workflows, tools, or expectations change
• Hold weekly LA team meetings
• Bring team or operational issues to the Practice Manager as they arise — don’t wait for the weekly meeting if something needs attention sooner
• Give LAs feedback in the moment, in addition to structured check‑ins

• Serve as the primary Lucid Assistant supporting clients through their Spravato treatment sessions, following the LA SOP for Supporting Spravato Clients from greeting through exit
• Personally take and record client vital signs (blood pressure and SpO2) before, during, and after each session, ensuring three BP/SpO2 readings are documented in each client’s chart per visit
• Take ownership of chart note accuracy: process Marvix recordings, confirm they populate correctly into the Spravato note, proofread thoroughly, and enter vital sign readings into the chart
• Prepare documentation for provider review before each session
• Model these clinical and documentation standards for the rest of the LA team, since every LA is expected to perform them — training on vitals monitoring and charting is provided fully on the job; no prior clinical certification is required

• Confirm both the Downstairs and Upstairs LA Daily Checklists are completed and initialed every day
• Follow up directly with the responsible LA any day a checklist is incomplete or missing initials

• Oversee general office cleanliness beyond what’s covered in the daily LA checklists, delegating extra tasks as needed
• Personally manage the Scanned Mail & Weekly Mail Handoff process — scanning, categorizing, and logging incoming mail
• Separate and flag checks for handoff to Remi each Thursday, escalating immediately if a deposit deadline is at risk

• Monitor stock levels for office, cleaning, patient comfort, TMS, and procedure supplies
• Manage the weekly ordering process and track deliveries
• Review supply utilization monthly and identify cost‑saving opportunities

• Monitor the patient and internal messaging inbox throughout the day and help triage patient messages
• Escalate safety concerns, adverse events, medication questions, or any mention of suicidal ideation to clinical staff immediately

• Support office operations as needed
• Maintain HIPAA compliance and patient confidentiality at all times
• Complete required trainings and certifications