Animal Care Associate Job Santa Barbara area,California USA,Administrative/Clerical

SUMMARY:
The Animal Care Associate assists the Director of Animal Care with administrative tasks and duties to support the department's operational needs, as assigned, and provides support to the Registrar as needed.

Full Time, Non-Exempt - Monday through Friday - $22.60 - $27.60 DOE

ESSENTIAL DUTIES:

Department Support Functions:

Assists with managing the Animal Care budget; organizing and coding invoices & receipts, maintaining a spreadsheet of the department budget, preparing budget reports, managing purchasing accounts, and submitting reimbursement requests
Assists with the preparation and submission of the department credit card monthly statements
Performs administrative duties associated with management of the department, including, but not limited to:
- clerical duties such as organizing and maintaining files
- photocopy/scan/fax
- maintaining and updating the staff roster, as assigned
Performs data entry as assigned
Assists with coordinating meetings, special events, and visiting consultants
Prepares reports and documents as assigned
Assists with department purchasing of supplies and equipment as needed
Assists with researching habitat design and sourcing equipment and supplies for habitats as needed
Assists with supporting or coordinating departmental travel
Assists with supporting the Animal Welfare Program by utilizing digital platforms and software (such as
Excel, ZIMS, Microsoft suite) for data management and liaising with Zoological Managers
Assists with supporting the Enriching Experiences Program through data management and liaising with
Zoological Managers
Assists the Registrar with registrar-related duties when needed such as, but not limited to, animal transfer
logistics and paperwork, maintaining animal records, animal regulatory inspections and inspection
reports, and permit
Assist the Registrar by serving as the primary driver and staff member responsible for the safe, secure, and
compliant transport of animals between facilities and to/from airports
Knowledge of IATA (International Air Transport Association) Live Animal regulations
Assists the Registrar with training staff on digital platforms and database use such as, but not limited to
ZIMS, SharePoint, and the Microsoft 365 suite
Assist with management of digital platforms and databases for the Animal Care Department such as, but not
limited to ZIMS, SharePoint, and the Microsoft 365 suite
Assists with special projects as assigned
Liaises with other departments on assigned administrative and budgetary tasks
Liaises with other departments about animal care operations as assigned
Assists the department with coordination of volunteer logistics as needed
Assists with onboarding of new staff within the department; paperwork, keys, radio, uniforms, etc.
Tracks keeper talks and animal experiences (encounters, BTS, camp, tours, etc.) as needed
Takes minutes at the weekly Animal Management Meeting and other meetings as needed
Attends monthly AC&H department meeting
Takes minutes at the quarterly Animal Welfare Assessment Working Group meeting
Attends monthly all-employee meetings when scheduled on days of work
Adheres to the Zoo’s policies and procedures as outlined in the Employee Policy Manual
Applies and exemplifies “Green” (Sustainable) practices whenever possible

Animal Care Keeper Support:

Assists with animal care duties when needed and as assigned
Assists with animal emergencies as needed in a support role under the direction of the Director of Animal
Care, Zoological Managers, or Vice President of Animal Care & Health
Assists with keeper talks and animal experiences as needed

SECONDARY DUTIES:

Attends Monthly All Employee meetings
Attends bi-monthly department meetings
Attends Animal Management meetings
Attends quarterly Animal Welfare Assessment Working Group meeting
Promotes a collaborative relationship across the whole AC&H department
Develops positive and collaborative working relationships with other Zoo departments to achieve
and advance the department and Zoo-wide goals
Other duties as assigned to support the operations and management of the Animal Care & Health
department

Guest Relations:

Greets every guest with a smile
Thanks guests for supporting/visiting the Zoo
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