Workplace + Facilities Coordinator

Location: Santa Barbara, CA (HQ + Santa Barbara Warehouse, on-site)

Employment Type: Part-Time

Pay Range: $28.00 - $32.00 per hour

Department: Business Administration

Reports to: Chief of Staff

Location: Santa Barbara, CA (HQ + Santa Barbara Warehouse, on-site)

Employment Type: Part-Time

Pay Range: $28.00 - $32.00 per hour

Intake Breathing is a DTC health and wellness startup helping people breathe better through our subscription-based nasal breathing device. Our customers don’t just buy a product. They adopt a practice that transforms their sleep, recovery, and daily life.

As we continue to grow, we need exceptional operational support behind the scenes. Our workplace environment plays a critical role in how our team collaborates, executes, and serves customers. We believe well-run spaces create better work, and we are looking for someone who takes pride in creating organized, functional, and efficient workplaces.

The Workplace + Facilities Coordinator owns the day-to-day operations of Intake's office and SB warehouse facilities, ensuring both locations are clean, organized, safe, and running smoothly without requiring constant oversight.

This role serves as the primary point of contact for workplace operations, vendor management, facility maintenance, office logistics, and local coordination. You will work directly with cleaners, contractors, landlords, and service providers while helping create an environment where the team can do their best work.

This is a hands-on role that combines planning, organization, vendor management, and execution. You'll be trusted to identify needs, solve problems, and keep facilities operating efficiently.

• Own the cleaning vendor relationship, including scheduling, quality management, contract renewals, and issue resolution
• Coordinate and oversee office and warehouse construction, maintenance, and improvement projects
• Serve as the primary contact for landlords, property managers, and facility-related service providers
• Maintain awareness of lease obligations, maintenance schedules, inspections, and facility requirements
• Manage warehouse space organization and upkeep in partnership with operations and fulfillment teams
• Maintain a comprehensive facilities calendar tracking maintenance, inspections, contracts, renewals, and key deadlines

• Manage office supplies, inventory, ordering, and stocking across both locations
• Coordinate office-related vendor relationships and service providers
• Arrange travel bookings and logistics for team members as needed
• Manage office shipping, mailing, returns, and specialty shipments
• Support onboarding logistics, workstation setup, office equipment coordination, and team merchandise distribution
• Maintain workplace safety standards, emergency procedures, and facility compliance requirements
• Ensure office spaces remain organized, functional, and presentation-ready
• Assist with hands-on workplace needs as required, including light organization, moving supplies, taking out trash, unloading deliveries, and coordinating between cleaning visits
• Track workplace and facilities expenses and monitor spending against budget
• Run local errands, supply pickups, and returns as needed

• Provide regular updates on facility operations, vendor performance, budgets, projects, and upcoming needs
• Escalate issues requiring business decisions, budget approvals, or leadership input
• Independently manage day-to-day execution and follow-through

• 2+ years of experience in office management, workplace operations, hospitality, facilities coordination, or a similar role
• Experience managing vendors, contractors, and service providers
• Strong organizational skills with excellent follow-through
• Ability to prioritize and manage multiple projects simultaneously
• Comfortable working independently with minimal supervision
• Strong communication and relationship-building skills
• Local to Santa Barbara and available to work on-site across both locations
• Reliable personal vehicle for local errands, returns, and supply runs
• Sound judgment regarding when to solve independently and when to elevate

Nice to have:

• Experience supporting warehouse, manufacturing, or fulfillment environments
• Experience coordinating office moves, renovations, or build-out projects
• Familiarity with workplace safety programs and facility compliance requirements
• Experience tracking budgets and vendor contracts

This role owns the workplace…