Financial & Administartive Assistant

Job Posting Details

Position Number:

Payroll

Title:

BLANK AST 3 CX (004722)

Job Code: 4722

Department Code (Name): AAVC (ASST TO VCE CHANCLLR OF STDNTS)

Percentage of Time: 100%

Union Code (Name): CX
- Clerical/Admin

Employee Class (Appointment Type): Staff:
Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $30.82 to $37.02/hr salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.82 to $44.16/hr.

Work Location: 1101 SAASB

Working Days and

Hours:

Monday
- Friday, 8:00AM - 5:00PM (Some Flexibility)

Benefits Eligibility: (e.g., Full Benefits, Mid-Level Benefits, Core Benefits)

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations):
Hybrid work schedule will be considered after the probationary period has been completed and as long as hybrid arrangements are approved by the Division of Student Affairs. The University has the authority to change or revoke hybrid scheduling with reasonable notice. Incumbent must be available to be in the office as requested or full time should operational needs require it.

The Division of Student Affairs advances the education, research, and service mission of the University by providing programs and services that contribute to students' academic achievement, personal development, well-being, and success. As dedicated, compassionate, and collaborative professionals, we cultivate lifelong leaders and learners who recognize and appreciate the dignity of individuals and communities.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Under the supervision of the Financial Operations Manager, plays a key role in ensuring effective and efficient financial and business functions for the Division of Student Affairs. Serves as a member of the Student Affairs Business & Administration Team. The primary focus area for this position is the Student Enrollment & Success Cluster, which is made up of Office of Financial Aid, Office of the Registrar, Educational Opportunity Program, Disabled Students program, Office of International Students & Scholars, Campus Sustainability Programs, Career Services, SA Grants & Development and Veterans & Military Services.

Responsibilities include financial analysis, reporting, and tracking; maintaining and initiating financial and operations databases; general ledger auditing; purchasing; and preparing and processing a wide variety of financial transactions. Provides analytical support for a wide range of topics. Prepares and processes accounts payable transactions including travel, entertainment, purchase requisitions, gift forms, BARC, deposit and recording advice, etc. Possesses a strong and in depth knowledge of University policies and procedures and Divisional guidelines.

Provides policy information to staff and handles multiple complex and confidential projects that require strong analytical and organizational skills. Exercises advanced problem-solving skills and knowledge to plan, recommend, and execute courses of action. Uses independent judgment, decision making, and initiative to set priorities, plan, and coordinate projects and activities. Works under the pressure of competing deadlines and frequent interruptions. This position requires a high level of confidentiality, sensitivity, and professional judgment as well as excellent written and oral communication skills.

Performs tasks independently or within a team environment.

• High School Diploma or equivalent experience
• 1-3 years Financial or Administrative Experience

• Bachelor's Degree or equivalent experience
• 1-3 years Cash or Banking Handling Experience
• Special Conditions of Employment:
• Satisfactory criminal history background check
• UCSB is a Tobacco Free Environment

As a condition of employment, the final candidate who accepts an…