Administrative Assistant

Position Details

Position Number:

Payroll

Title:

BLANK AST 2 CX (004723)

Job Code: 4723

Job Open Date: 9/15/26

Application Review Begins: 9/30/26

Department Code (Name):
Campus Dining - UCFS

Percentage of Time: 100%

Union Code (Name): CX-Clerical/Admin

Employee Class (Appointment Type):
Staff:
Career

FLSA Status:
Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade:
Steps

Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $26.65/hr - $29.62/hr.

Work Location:

University Center - 1178

Working Days and

Hours:

Monday-Friday, 8:30am-5:00pm

Benefits Eligibility:
Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services.

Additional responsibilities in the HDAE portfolio include The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.

Learn more about the benefits of working at UC

The Administrative Assistant performs all student functions related to hiring, payroll, and personnel actions for over 400 student employees. Duties include processing bi-weekly payroll, corrections and changes to payroll, and separations in the payroll system (UCPath). Utilizes the timekeeping system to review, maintain, and troubleshoot timecard issues for payroll processing. Provides administrative support as needed to the Supervisor.

• High School Diploma or e

  quivalent combination of education and experience.

• 1-3 years:

  • Experience working in an office environment and demonstrated ability to use standard computer systems including email, Microsoft Word, and Excel.
  • Demonstrated ability to multitask and prioritize effectively.
  • Experience with effective communication and strong interpersonal skills to communicate effectively, verbally and in writing.

• Equivalent combination of education and experience.

• Satisfactory criminal history background check
• Visa sponsorship is not available for this position
• UCSB is a Tobacco-Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

• Supports the administrative unit by processing payroll and timekeeping for over 400 student employees.
• Performs student employee data entries in UCPath (hiring/rehiring, transfers, terminations, short work breaks,etc).
• Processes payroll changes, as they relate to bi-weekly payroll.
• Processes pay rate changes in UCPath, as they relate to student positions (promotions).
• Processes student transfers due to operational needs, work study status, and more.
• Reviews shared students for biweekly payroll processing and ensures that proper timekeeping is being conducted.
• Processes…