Quality Administrative Assistant

Career Opportunities with Santa Barbara Neighborhood Clinics

A great place to work.

Current job opportunities are posted here as they become available.

Under supervision of the Chief Quality Officer, the Quality Administrative Assistant provides a wide range of administrative and office support activities to the Chief Quality Officer, Chief Medical Officer, and the Director of Nursing.

Assists with administrative duties and completes a broad variety of administrative tasks that include:

• Composing and preparing correspondence, fielding and prioritizing phone calls and voicemails, and assisting with and responding to emails and appropriately relaying important information promptly and clearly.
• Manage the calendars and various appointments for the CQO/CMO/DON.
• Works closely and effectively with the CQO/CMO/DON to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assists in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, managing meeting agendas, and taking meeting minutes.
• Coordinate and purchase food for monthly provider meetings at each clinic, arriving by 8:00 AM and utilizing a personal vehicle for food pickup and transportation.
• Manage off-site administrative errands, including Fed Ex shipments, post office visits, and other business-related tasks.
• Files and retrieves documents, records, and reports required by CQO/CMO/DON.
• Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, and editing, proofreading and standardizing documents.
• Create and maintain a digital filing system.
• Preparing presentations.
• Make travel and accommodation arrangements.
• The Quality Administrative Assistant may be privy to sensitive or proprietary information, and will maintain the utmost confidentiality and integrity.
• The Quality Administrative Assistant may interact with vendors and community partners and will comport themselves professionally as a representative of the organization.
• All other duties as assigned.

Education:

High School diploma or GED equivalent. AA Degree Preferred.

Knowledge of:
Proficient knowledge of Microsoft Word and Excel.

Excellent use of Microsoft Power Point and Adobe Acrobat.

English grammar, spelling, and punctuation must be excellent

Ability to:
Follow verbal and written instructions accurately.

Communicate effectively and professionally with a variety of people and provide accurate information, via phone, e-mail, and written communication.

Work independently and complete tasks with minimal supervision.

Pay attention to detail.

Organize work and maintain accurate files and records.

Use office equipment including copier, fax, and postage meter.

Knowledge of Microsoft office required. Knowledge of Canva or other design software preferred.

Physical Demands:
May be required to lift objects weighing up to 25 pounds. Sitting in a normal seated position for extended periods. Reaching by extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters.

Ability to hear within normal range. Ability to move about.

Certification/License:
Valid California driver's license with a clean driving record; must be able to drive to various company sites as required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential function of this job.…