Travel & Entertainment Contracts Analyst

Job Posting Details (External)

Position Number:

Payroll

Title:

CONTRACT ADM 3 (007380)

Job Code: 007380

Job Open Date: 8/14/2026

Application Review Begins: 8/31/2026

Department Code (Name): CTLR (CONTROLLER) -- Business & Financial Services

Percentage of Time: 100

Union Code (Name): 99

Employee Class (Appointment Type): Staff:
Contract

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 22

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $81,600 to $98,150/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $81,600 to $147,800/year.

Work Location: Student Affairs & Admin Svs - 3203

Working Days and Hours : M-F 8am - 5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.

Department Marketing Statement In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits Of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties The Travel, Entertainment, and Compliance Contract Specialist serves as the primary subject matter expert responsible for the end-to-end lifecycle of travel, entertainment, and event-related agreements across the University. This role blends expert contract negotiation with strict labor and policy compliance, ensuring all university-sponsored events, catering, lodging, and facility agreements align with institutional standards and legal frameworks.

A key focus of this position is managing compliance for UC Contracting Out for Covered Services (Regents Policy 5402 / AFSCME Article
5). The incumbent will proactively partner with Employee & Labor Relations (ELR), Procurement, and external vendors to mitigate financial and legal risks, audit vendor invoices for wage parity, and manage tracking systems like Agile One. Acting as a trusted strategic partner, this role provides dynamic customer service, develops training materials, manages a digital helpdesk intake system (Service Now), and guides campus departments through complex policy landscapes.

Pursuant to the delegation of authority authorized by the campus Materiel Manager; negotiates, processes, executes, and issues agreements in compliance with Federal Regulations, State Law, and University policy.

• Required Bachelor's degree in related area and / or equivalent experience / training Bachelor's Degree
• 4-6 years At least 5 years of experience working within higher education or government operations is required.
• 4-6 years Proven expertise in drafting, analyzing, and negotiating complex travel, entertainment, lodging, and facility use agreements to minimize institutional liability.
• 4-6 years Strong working knowledge of labor compliance, collective bargaining agreements, and policies regarding contracting out for covered services (such as UC Regents Policy 5402 or similar state/institutional mandates).
• 4-6 years Demonstrated ability to review financial terms, audit vendor invoices for wage and benefit parity, and manage advanced spreadsheets for compliance reporting.
• 4-6 years Proficiency in managing digital contract intake queues (such as Service Now) and centralized compliance tracking databases (such as Agile One).
• 4-6 years Excellent interpersonal and communication skills with a track record of partnering effectively with Risk…