Undergraduate Advisor

Position Details

Position Number:

Payroll

Title:

BLANK AST 3 (004722)

Job Code: 004722

Job Open Date: 6/30/26

Application Review Begins: 7/16/26

Department: SAPP (STATISTICAL & APPLIED PROBABILITY PROGRAM)

Percentage of Time: 100%

Union Code: CX

Employee Class: Staff:
Career

FLSA Status: Non-Exempt

Classified Indicator: PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $31.38 per hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06 per hour.

Work Location: South Hall - 5607

Working Days and

Hours:

M-F 8 am to 5 pm

Benefits Eligibility: Full Benefits

Eligible for Remote or Hybrid Work: Yes (Hybrid Eligible, both UC & Non‑UC locations)

Under the general supervision of the Student Affairs Manager, the Undergraduate Program Advisor (UPA) provides undergraduate advising to more than 1,900 majors, transfer students, and prospective students in the Department of Statistics and Applied Probability. The UPA offers advice on degree requirements for six programs, recommends solutions to academic issues, and assists with curriculum planning, enrollment analysis, and course scheduling. The UPA also coordinates articulation, testing, outreach, recruitment, registration, orientation, degree certification, internships, scholarships, and career counseling.

The UPA is responsible for maintaining student records, supervising peer advisors, and supporting the Student Affairs Manager as needed.

• High School Diploma or equivalent experience.
• Demonstrated independent problem‑solving ability.
• Ability to multi‑task.
• Excellent verbal and written communication skills.
• Ability to follow guidelines, meet deadlines, and maintain a schedule.

• 1–3 years of Administrative or Advising Experience.
• Excellent business writing skills.
• Ability to organize and process work with frequent interruptions.
• Able to interact effectively with faculty, staff, students, and visitors on a variety of advising issues.
• Ability to communicate policy and procedures effectively.
• Attention to detail with the ability to pick up complexities quickly.
• Ability to follow through on tasks/projects completely.
• Ability to handle a diverse range of responsibilities simultaneously.
• Fluency in Microsoft Office Suite (Excel, Word, Outlook), Acrobat X Pro, Google Apps, Facebook, Linked In, and Box.
• Proficient in UCSB Systems: GOLD, eGrades, AAA, STAR, Astra.

• Mandated reporting requirements of Child Abuse.
• Satisfactory criminal history background check.
• UCSB is a Tobacco‑Free environment.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose any final administrative or judicial decisions within the last seven years that determine misconduct, or any appeal of a finding of substantiated misconduct with a previous employer.

“Misconduct” means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

• 45% Academic Advising – Coordinates individual and group advising to undergraduate students in four majors and a minor, provides academic counseling, assists with schedule planning, evaluates progress, and offers support for career opportunities.
• 30% Program Coordination – Curriculum Matters – Manages enrollment, analyzes trends, develops schedules, coordinates classrooms, implements enrollment and waitlist policies, and maintains curriculum documentation.
• 5% Program Coordination – Placement – Oversees prerequisite checking, coordinates with the Registrar, and facilitates new course approval and curriculum revisions.
• 5% Program Coordination – Special Programs – Manages…