Graduate Program Coordinator

Position Overview

Title: Graduate Program Coordinator, Political Science (STDT SVC ADVISOR 2 SV)
Location: UCSB Campus, Ellison Hall – 3833
Employment Type: Full Time (100%)
Salary Range: $25.77–$31.00 per hour (budgeted); full range $25.77–$43.58 per hour.

Responsible for independently managing the graduate program in Political Science under the general supervision of the Business Officer, with additional guidance provided by the Faculty Graduate Advisor. With respect to graduate admissions, is directed by the Graduate Admissions Committee Chair. Actively participates in key decisions involving students and the program along with the Faculty Graduate Advisor, Graduate Admissions Committee Chair, Department Chair, and the Graduate Committee.

Independently advises students, maintaining a climate of interpersonal support by identifying problems students encounter, finding persons and resources to assist them, and by providing reliable and accurate information about departmental and university policies to help students meet individual goals. Acts as a major information conduit for political science graduate students, faculty, staff, other departments, the administration, graduate alumni, applicants and potential applicants to the program.

Coordinates operational procedures of the graduate program to ensure the efficient retrieval and flow of information. Manages the graduate admissions process and communicates with the Faculty Graduate Advisor, Graduate Admissions Committee, faculty members, and applicants to ensure that the process works smoothly. Maintains communications with Graduate Division personnel. In addition to performing a variety of technical tasks at a high level of proficiency, the Graduate Program Coordinator is expected to be strongly committed to the program and to the welfare of the students, daily exercising independent professional judgment and creative problem‑solving skills.

• Bachelor's degree or equivalent combination of education and experience
• Ability to multi‑task
• Strong verbal and written communication skills
• Strong interpersonal skills
• Multicultural competencies; ability to work with diverse populations
• Skills in problem identification and reasoning
• Skills in service orientation, organization, active listening, and critical thinking

• Master's degree
• 1–3 years directly related experience
• 1–3 years working in a higher education institution
• 1–3 years working with students, preferably graduate students
• Knowledge of advising and counseling techniques
• Knowledge of University and Graduate Division policies and procedures regarding graduate and undergraduate affairs
• The ability to interpret regulations from various administrative offices for students and faculty
• Knowledge of University-specific computer application programs and pertinent databases
• Basic knowledge of student immigration and visa processes pertaining to international students and scholars
• Knowledge of University processes and procedures

• Satisfactory criminal history background check
• UCSB is a Tobacco‑Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.