Staff Accountant

Description

Title:

Staff Accountant Classification:
Full-Time, Exempt Department:
Administration

Reports To:

Business Development Officer Wage band:
Technical Skills Level 3 Pay: $70,500 - $75,000
* Mission:
The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world.

Position Summary:

Responsible for maintaining various financial records and reports; performing and processing a variety of transactions and reconciliations associated with sub-ledgers and General Ledger (GL) accounts; and general accounting duties in compliance with generally accepted accounting principles (GAAP).

• Under general direction and moderate independence, maintain the processing of General Ledger (GL) batches.
• Run and analyze reports; assist Development in reconciling weekly batches; and post Raisers Edge (RE) journals into Financial Edge (FE).
• Analyze and identify necessary GL account adjustments; create and post required journal entries, including those provided by others.
• Create project/job codes in RE and FE as directed by department managers.
• Assist other departments with accounting and coding questions.
• Create and maintain various Excel spreadsheets, including analyses, reconciliations, sales tax tracking, point of sale summaries, and benefits.
• Assist as needed in counting, preparing, and reconciling miscellaneous receipt deposits; prepare bank deposits; and process miscellaneous credit card charges and refunds.
• Run and prepare reports, including budget and FE reports as requested by Finance management or department managers; respond to staff inquiries and run FE for departmental code and budget questions.
• Assist Finance management in preparing, importing, and posting payroll and expense data batches; enter and import budgets into FE; and generate related monthly financial reports.
• Support Finance management with the annual audit, including pulling required documents and verification materials for submission.
• Create museum vendor agreement documents, send for signatures, track execution and compliance, and upload to Trustlayer. Verify insurance compliance in the Trust Layer system.
• Demonstrate familiarity with Accounts Payable processes, daily cash counting, and associated worksheets; provide support and back up to the Accounting Clerk as needed.
• Download, distribute, and manage corporate credit card activity for staff coding and approval; assist with bank reconciliations for credit cards, camps, and other accounts; prepare cash change fund orders as needed.
• Manage 1099 filings in FE for third party software processing, including verifying vendor names and tax IDs; ensure correct account setup, modify as appropriate, and provide directions to the Accounting Clerk for verification.
• Record investment activity and prepare year-end reconciliations for all investment accounts.
• Assist in the preparation of a variety of government filings.

• Maintain clean, safe, and organized work spaces.
• Follow opening/closing procedures and uphold safety and emergency protocols.
• Supports the Museum’s commitment to diversity, equity and inclusion for fellow staff, guests and the community.
• Fosters a spirit of teamwork and collaboration by actively supporting colleagues, sharing knowledge, and contributing to a positive work culture.
• Contributes to a positive guest experience by greeting and addressing any questions when encountering guests as they navigate through the Museum and Sea Center.
• Assist with other Museum educational and special events as needed and approved by the supervisor.
• Other duties as assigned.

• 3–5 years of related accounting experience and knowledge of GAAP, or a combination of relevant education and experience.
• Good working knowledge of computerized accounting programs;
  Excellent MS Excel, Outlook, and Word skills.
• Ability to work occasional overtime or weekend hours.
• Strong familiarity with general ledger activity and debit/credit accounts; strong math skills, accuracy, and attention to detail.
• Excellent verbal and written communication skills; strong interpersonal skills within all levels of the organization and external contacts; team…