Financial Analyst

Job Summary

Under the general supervision of the Financial Operations Manager, the Financial Services Analyst performs financial and administrative operations for the Division of Student Affairs. Serves as a member of the Student Affairs Business & Administration (SABA) Team. The primary focus area for this position is the Student Enrollment & Success cluster, and provides backup to other clusters as needed. Conducts ongoing financial analysis, reporting and tracking;

maintains financial databases; general ledger auditing and reconciliation; procurement approval and processing a wide variety of financial transactions. Uses independent judgment and applies UC policies and financial and accounting concepts to identify solutions and to set priorities, plan and coordinate projects and activities in compliance with policies and relevant factors. Collaborates and makes recommendations in developing appropriate business procedures and best practices with procurement, financial, and payroll and personnel processes, ensuring that departments are in compliance with University Business & Financial policies.

Provides training and support to administrative staff and managers for business processes and policies and procedures. Possesses sophisticated organizational and analytical skills and applies best business practices to ensure that all functions operate smoothly and efficiently. Maintains confidentiality and exercises a superior level of professionalism while performing the critical duties of this position. Performs multiple complex and confidential projects that require strong analytical and organizational skills.

Works under the pressure of competing deadlines and frequent interruptions.

60% Financial Analysis/Reporting

• Serves as a member of the Student Affairs Business & Administration (SABA) Team. Engages in strategic planning initiatives, identifying innovative approaches to problem-solving, developing departmental goals, planning resource allocations, and optimizing resources and efficiency.
• Creates and maintains electronic reports of annual sources/resources and expenditures/uses for multi-year budget comparison, supports preparing annual operational budget projections, costs, data and trend analyses, carry forward projections and account balances for fiscal and program closeout and assists the Financial Operations Manager creating reports for final review by the Director for Budget & Administration.
• Researches, analyzes, and resolves financial discrepancies. Identifies and corrects financial errors, performs corrections and adjustments, resolves discrepancies, and ensures all transactions are accurate and properly documented.
• Researches departmental financial data and prepares monthly and quarterly budget-to-actual reports and periodic fiscal projections to assist in short- and long-term financial planning.
• Utilizes campus systems such as Fin Hub for reconciliation and reporting.
• Reconciles expenses and income to the general ledger on a monthly basis, researching and resolving problems. With direction from the Financial Operations Manager, resolves discrepancies and errors during the process of reconciling.
• Performs expense transfers and other corrective actions as necessary to ensure all expenses are accurate, allowable, and sufficiently documented.
• Monitors fiscal activity for accuracy and compliance with university policies; compiles and maintains backup documentation as required.
• Prepares expense reports for programs or projects reimbursed by other departments; independently tracks and follows up on reimbursements due from UCOP and campus departments.
• Monitors expenditures using a shadow financial system, evaluating spending patterns and fund balances to ensure expenditures remain within approved budget allocations.
• Monitors fund balances and is responsible for financial administration processes and controls, utilizing campus financial applications to transfer funds and expenses, financial and budgetary journals, transfer of payroll expense, and other transfer protocols to maintain the integrity of the general ledgers and internal financial systems.
• Ensures all…