Director of Fiscal Services

Under the direction of the Vice President-Business Services, plan, organize, control and direct the operations and activities of the Accounting, Student Finance, and Payroll Departments including the preparation, development, monitoring, review, analysis, maintenance and adjustment of College District funds and accounts; develop and prepare the annual preliminary College budget; coordinate, direct and participate in financial record-keeping, reporting and related auditing functions to ensure accurate and timely accounting and reporting of College accounts and budgets;

supervise and evaluate the performance of assigned personnel.

ESSENTIAL DUTIES:

Plan, organize, control and direct accounting, student finance, and payroll operations and activities including the preparation, development, monitoring, review, analysis, maintenance and adjustment of College District funds and accounts; establish and maintain fiscal timelines and priorities for the College; ensure related activities comply with established standards, requirements, internal controls, laws, codes, regulations, policies and procedures.

Develop and prepare the annual preliminary College budget; monitor and analyze the College budget to ensure proper allocations, fund disbursement and fiscal solvency; review, evaluate and project annual revenue and expenditures to determine budget requirements; revise the annual budget in response to college needs; monitor spending to assure compliance with established limitations.

Coordinate, direct and participate in financial record-keeping, reporting and related auditing functions including general accounting, accounts payable and payroll functions to ensure accurate and timely accounting and reporting of college accounts and budgets; monitor fiscal performance and integrity of college funds including Bookstore, Food Services and other enterprises.

Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and review work to ensure accuracy, completeness and compliance with established standards, requirements and procedures; conduct fiscal training sessions as needed.

Direct the calculation, posting, auditing and adjustment of journal entries; coordinate and direct the monitoring, evaluation, balancing and reconciliation of various accounts, funds and budgets; ensure accurate accounting of funds including income and expenditures; initiate budget and fund transfers and adjustments as appropriate; audit accounts for errors and make appropriate adjustments.

Monitor, evaluate and enhance the current and long-range fiscal solvency, effectiveness and efficiency of the College District; develop, analyze and provide technical assistance to various administrators concerning fiscal plans, goals, objectives and strategies; provide technical directions to administrators in ensuring smooth and efficient fiscal and budgetary functions and activities.

Direct and participate in the preparation and maintenance of various financial and statistical records, statements and reports related to budgets, accounts, funds, income, expenditures, projections, audits, fiscal performance and assigned activities.

Monitor and analyze accounting operations, systems and activities for financial effectiveness and operational efficiency; direct the planning, development and implementation of policies, procedures, systems and programs to enhance the financial effectiveness and operational efficiency of accounting operations and activities.

Direct the input of a variety of financial and statistical data into an assigned computer system; oversee the maintenance of related automated records and files; direct and participate in generating a variety of computerized reports; ensure accuracy of input and output data; oversee the development of technology systems and processes to enhance the efficiency of college fiscal functions.

Manage the development and implementation of fiscal reporting and special accounting projects; direct the research, compilation, assembly and analysis of a variety of related financial, statistical and budgetary information; investigate and resolve financial issues, errors and discrepancies; develop and implement data collection, analysis and presentation methodology for studies and projects.

Maintain current knowledge of State and federal laws, codes, rules, regulations and pending legislation related to accounting and budgetary functions; modify programs and procedures to ensure compliance with established requirements as necessary; implement accounting standards as needed.

Provide consultation and technical expertise to administrators, personnel, outside agencies and others concerning fiscal operations and activities; respond to inquiries and provide detailed technical information concerning related accounts, funds, budgets, transactions, records, standards, principles, laws, codes,…