Assistant Manager, BFS Payroll Office

Position Number:

Payroll

Title:

PAYROLL SUPV 1 (006940)

Job Code: 006940

Job Open Date: 2/17/2026

Application Review Begins: 3/4/2026

Department Code (Name): CTLR (CONTROLLER)

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff:
Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 21

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $71,600 to $85,550/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,600 to $127,400/year.

Work Location: Student Affairs & Admin Svs - 3201B

Working Days and

Hours:

M-F;8-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Other

BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

The Assistant Payroll Manager supports the Payroll Manager in overseeing campus-wide payroll operations and ensuring accurate, compliant processing for all employee groups. This position supervises payroll staff, provides expert guidance on UCPath processes, and manages complex payroll and tax compliance activities, including nonresident alien tax regulations and GLACIER administration. The Assistant Payroll Manager acts as a primary resource to departments, resolves escalated payroll issues, and ensures timely completion of high-volume payroll transactions and corrections.

This role requires strong leadership skills, technical expertise, and the ability to interpret and apply University policies, labor contracts, IRS regulations, and federal and state payroll requirements.

• Bachelor’s degree in business administration, accounting, human resources, or related field; or equivalent experience.
• 4-6 years Increasing responsibility and work experience in payroll, HR operations, accounting, or related administrative work.
• 4-6 years Experience supervising or leading staff, including performance management and workflow oversight, and training staff.
• 4-6 years Strong understanding of payroll processes, labor contracts, compensation rules, and HR policies.
• 4-6 years Ability to analyze complex data, identify discrepancies, and resolve issues with accuracy and timeliness.
• 4-6 years Strong communication and customer service skills; ability to explain payroll policies to staff, departments, and employees.
• 4-6 years Ability to maintain confidentiality and handle sensitive payroll and personnel information.

• Experience working in higher education or a large, complex organization.
• Experience working with payroll systems (e.g., Tracker I-9, UCPath, Glacier, Fin Hub, AWS, Tioga, Oracle Finanacial, Student Information System).
• Knowledge of nonresident alien tax rules, IRS regulations, and tax treaty eligibility.

• Candidates must be legally authorized to work in the United States without the need for employee sponsorship
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years…