Flight Operations Specialist - Santa Barbara, CA; On-Site

Flight Operations Specialist - Santa Barbara, CA (On-Site)

Department: Flight Management

Employment Type: Full Time

Location: Santa Barbara

Compensation: $70,000 - $75,000 / year

Are you passionate about aviation operations and ready to take your career to the next level? Silver Air Private Jets, a leader in luxury private jet management, is seeking a Flight Operations Specialist to support our growing team. Based in beautiful Santa Barbara, CA, this role provides an unparalleled opportunity to work directly with our Director of Operations (DO), who is also the CEO, ensuring seamless crew scheduling, compliance, and operational efficiency.

You'll be supported by the CPO on the pilot onboarding and training.

If you're looking for a dynamic, fast-paced aviation environment where you can make a direct impact while enjoying the lifestyle and culture of Santa Barbara’s coastline and aviation hub, this is the role for you!

Crew Scheduling, Training & Duty Compliance

• Schedule and coordinate simulator training, recurrent training, and pilot development activities.
• Ensure compliance with FAA Part 135, TSA, DOT, and international aviation regulations.
• Oversee pilot onboarding, credentialing, and document control processes.
• Maintain accurate records for crew certifications, training records, aircraft documentation, and regulatory audits.
• Act as liaison with the FAA, TSA, and third-party safety auditors (ARGUS, IS-BAO, Wyvern).

Audit Readiness & Documentation Management

• Assist with FAA audits, internal compliance reviews, and third-party safety inspections.
• Maintain and update General Operations Manual (GOM), Minimum Equipment Lists (MELs), and Standard Operating Procedures (SOPs).
• Track and log compliance training, regulatory updates, and risk assessments.

Audit Readiness & Documentation

• Assist with A031 audits, GTM tracking, and international operations compliance.
• Ensure TFSSP, NATA, and off-fleet approval processes are efficiently managed.
• Maintain records and assist in FAA and third-party audit preparation (ARGUS, IS-BAO, Wyvern).

Communication & Crew Support

• Serve as the primary point of contact for crew scheduling and operational inquiries.
• Address crew concerns regarding flight assignments, travel arrangements, and documentation.
• Work closely with the Director of Compliance to ensure all crew meet regulatory mandates.

Aviation Operations Knowledge

• Understanding of FAA Part 135 regulations, crew duty/rest limits, and compliance standards.
• Prior experience in flight operations, dispatch, crew scheduling, or aviation administration is preferred.

Strong Organizational & Problem-Solving Skills

• Ability to manage multiple schedules, last-minute changes, and flight logistics.
• Detail-oriented mindset with the ability to anticipate and resolve crew-related challenges.

Excellent Communication & Teamwork

• Ability to work collaboratively across departments, including CEO/DO, Chief Pilot, People and Culture, and Compliance teams.
• Strong ability to communicate clearly with pilots, crew, and operational leaders.

Tech‑Savvy & Data‑Driven

• Proficiency in aviation scheduling software, flight planning tools, and Microsoft Office Suite.
• Experience with PRD, Avinode, Jet Insight, and other industry platforms is a plus.

We care deeply about making Silver Air an incredible place to work, and we invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with outstanding support while inspiring them to do their best work.

The specific benefits/perks we offer are continually evolving but currently include:

• Unlimited PTO
• Fully paid for Health Insurance coverage for you and your family
• 5% matching 401k/Roth
• Generous personal development and employee assistance programs
• Top‑of‑the‑line equipment (Apple, Microsoft, Dell, Lenovo, etc.)
• Cell phone allowance
• Pet Insurance
• Flexible leadership team
• Competitive salary