Accounts Payable Associate

JOB TITLE:
Accounts Payable Associate

LOCATION:
Santa Clara, CA

DURATION: 12 Months

PAY RANGE: $63-93/hr.

Company: Our client is a global leader in AI and high-performance computing, powering innovations in gaming, robotics, and data science.

This role is based out of the Corporate Office in Santa Clara, CA, as part of the Finance team, and reports directly to the Accounts Payable Manager. This position requires an organized, highly motivated professional. The ideal candidate must have a strong accounts payable background and be seeking an exciting role with a variety of responsibilities within the Accounts Payable Department.

The Accounts Payable Help Desk analyst will assist the help desk team by functioning as a problem resolution resource for discrepant invoices and ensures the highest level of customer service for vendors and internal customers. The Accounts Payable analyst is responsible for Accounts Payable Help Desk inquiries internally and externally and is accountable for the accuracy, completeness, timeliness management of all AP Help Desk inquiries and other daily operational tasks within the Accounts Payable department.

This position is best suited for a career-minded accounting professional who is detail oriented and enjoys working in a challenging, fast-paced environment.

• Assume ownership of AP Help Desk inquiries for US region.
• Serve as first line of customer service to all vendor inquiries.
• Work collaboratively with internal departments to resolve vendor issues.
• Function as a primary contact for the day-to-day AP Help Desk and related tasks, including answering questions, resolving issues, and providing analysis.
• Ensure requests for AP Help Desk inquiries are resolved with accuracy and completeness.
• Conduct regular review and analysis to ensure integrity of all AP Help Desk inquiries are handled and completed in a timely manner.
• Ensure all vendor reconciliations are completed for critical accounts in a timely manner.
• Assist with other daily operational tasks on an as-needed basis.
• Ensure all utility invoices are posted in a timely manner.
• Responsible for cleanup of AP Aging, GR/IR old-aged items.
• Help with analysis for 1099 filing.
• Meet or exceed service level agreements regarding timeliness of AP Help Desk.
• Ensure critical/expedited requests are handled in a timely manner.
• Prepare and provide analysis on Accounts Payable reports, including AP aging, GR/IR, invoices waiting for approval, blocked items, and receipts.
• Assist with ad-hoc projects on an as-needed basis and perform other related duties as assigned.
• Work closely with and provide support to the Off-Shore AP Team.

• Undergraduate Degree in Finance/Accounting or equivalent experience in Accounts Payable.
• 5+ years of experience with AP Help Desk inquiries and ticket management system.
• Focus and attention to detail.
• Working experience with and knowledge of accounting software systems (preferably SAP) and AP Help Desk ticketing system to handle AP vendor inquiries.
• Proficient skills in MS Office Suite including Word, Outlook, and Excel.
• Strong interpersonal and communication skills, both verbal and written.
• Strong analytical skills, time management, and organizational skills.
• Excellent organizational and time management skills with the ability to multi-task.

• Strong knowledge of accounts payable and related processes in a global environment and ability to work with a variety of internal business partners.
• Strong understanding of end-to-end invoice processing cycle.
• Excellent ability to resolve AP Help Desk inquiries in a timely manner.
• Ensure all AP Help Desk inquiries are completed with accuracy.
• Excellent customer service skills and detail-oriented.
• Real passion for continuous improvement of systems and processes.
• Proven ability to work effectively in a fast-paced environment.
• Experience with offshore resources is preferred.

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.