Accounts Receivable Specialist

Description We are looking for an experienced Accounts Receivable Specialist to support an established team in California. This role is ideal for an experienced accounting specialist who can manage receivables with accuracy, maintain strong client relationships, and contribute to efficient cash flow operations. The position offers meaningful responsibility along with opportunities for career growth.

Key Responsibilities:

Set up new customers billing requirements, and contact records Generate daily service invoicing for owner-direct work, ensuring accuracy of labor, materials, and parts Prepare monthly project invoicing for general contractor and owner-direct projects, including progress billings, schedule of values updates, and retention tracking Manage compliance documentation including conditional and unconditional lien waivers (progress and final), preliminary notices, and joint check agreements Prepare bank deposits via remote deposit capture and apply incoming payments (ACH, wire, lockbox, check, and credit card) accurately and timely, researching and resolving short pays and unapplied cash Run collections activities including monthly statements, AR aging review, customer follow-up calls and emails, and escalation of past-due accounts

Qualifications Associate degree in accounting, business, or a related field, or equivalent work experience 5+ years of accounts receivable experience, preferably within construction, specialty trade, or HVAC/mechanical contracting Working knowledge of AIA-style progress billings, lien waivers, and retention Proficiency in Microsoft Office, with strong Excel skills (sorting, filtering, pivot tables, basic formulas) Strong attention to detail, organizational skills, and ability to manage multiple billing cycles and deadlines simultaneously Comfort with high-volume data entry and reconciliation work without sacrificing accuracy

Preferred Qualifications

Experience with Foundation Software or a comparable construction ERP (Sage 300 CRE, Viewpoint, Procore, etc.)

Experience with electronic billing portals (Textura, GCPay, Pro Core Invoice Management, or similar) a plus

Robert Half is an Equal Employment Opportunity Employer. Robert Half does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, experienced status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. Requirements

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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