Accounts Payable Specialist

Accounts Payable Specialist

Shift/

Hours:

Monday - Friday, 8:00 am-5:00 pm

Pay Rate: $32.00-$35.00/hr

Location: Santa Clara, CA

Experience: At least 3 years of Accounts Payable experience

• Full-Cycle AP Management:
  Handle voucher entry, invoice verification, and weekly payment processing.
• Vendor Records & Compliance:
  Maintain vendor profiles (including contact and banking details) and collect necessary documentation like W9s.
• Payment Tracking:
  Monitor and ensure timely vendor payments in alignment with company purchasing policies.
• Reconciliation & Reporting:
  Reconcile vendor statements, resolve account discrepancies, and maintain accurate AP aging reports.
• Expense & PO Management:
  Process expense reports, update vendor/merchant accounts, and review purchase order records to maintain open PO balances.
• Cross-Departmental Communication:
  Provide routine PO status updates to internal departments.
• Other duties as assigned

• Prior experience working within a startup or fast-paced, evolving business environment.

• Experience:
  
  2+ years of dedicated Accounts Payable (AP) experience.
• Technical
  
  Skills:
  
  Proficiency in Net Suite and Microsoft Excel.
• Core Knowledge:
  Solid understanding of standard accounting and bookkeeping principles.
• Operations & Execution:
  High attention to detail, precise data entry skills, and strong organizational abilities to manage multiple tasks.
• Soft Skills:
  
  Excellent communication skills, a team-oriented mindset, and a dependable work ethic.
• Must be willing to submit to a pre-employment background check and drug screen.
• Must provide 3 professional references.

• Medical, Rx, and Wellness Benefits
• Dental and Vision Plan Options
• Short-term Disability
• 401(k) Retirement Plan
• Holiday Pay