Accounting Specialist

POSITION DESCRIPTION

Axia, is seeking a dedicated and detail-oriented Accounting Specialist to join our team and lead day-to-day accounting operations. We are looking for someone who has a strong understanding of GAAP accounting. In this role, you will also need a high level of attention to detail, as well as strong interpersonal and organizational skills. The Accounting Specialist will be responsible for a wide range of accounting activities, with a primary focus on Accounts Payable (AP), ensuring accuracy and compliance across financial transactions, month-end processes, and audits.

This position requires an individual who thrives in a dynamic setting, can consistently execute under pressure, and contribute to team-wide initiatives. You will work closely with cross-functional teams, to drive efficiently and maintain financial integrity.

This position will be based out of our office in Irvine, CA or Santa Clara, CA with an in-office schedule set at the direct manager’s discretion in accordance with the company policies and procedures.

Axia, is seeking a dedicated and detail-oriented Accounting Specialist to join our team and lead day-to-day accounting operations. We are looking for someone who has a strong understanding of GAAP accounting. In this role, you will also need a high level of attention to detail, as well as strong interpersonal and organizational skills. The Accounting Specialist will be responsible for a wide range of accounting activities, with a primary focus on Accounts Payable (AP), ensuring accuracy and compliance across financial transactions, month-end processes, and audits.

This position requires an individual who thrives in a dynamic setting, can consistently execute under pressure, and contribute to team-wide initiatives. You will work closely with cross-functional teams, to drive efficiently and maintain financial integrity.

• Manage the end-to-end Accounts Payable (AP) process, including high-volume invoice processing (300+ invoices per week) while ensuring accuracy, timeliness, and compliance.
• Review invoices and supporting documentation, and accurately enter vendor bills into the ERP system with appropriate GL accounts, cost centers, and accounting classifications.
• Prepare weekly payment summaries by validating invoices, payment terms, and supporting documentation for management approval.
• Process vendor payments through banking portals, including ACH, wire, and check payments, while ensuring proper approvals and internal controls.
• Support month-end close activities by preparing journal entries, including accruals, reversing entries, loan interest postings, and AP-related account reconciliations.
• Perform bank reconciliations and investigate outstanding reconciling items to ensure the accuracy of cash balances.
• Maintain vendor master data, support new vendor setup, and respond to vendor payment inquiries in a timely manner.
• Collaborate with Accounting, Procurement, and business stakeholders to resolve invoice discrepancies and payment-related issues.
• Identify opportunities to improve AP processes, strengthen internal controls, and develop standardized operating procedures (SOPs).
• Serve as a key resource for AP operations by supporting process documentation, knowledge sharing, and training of future team members.

• Bachelor's degree in accounting, finance, or other business-related field with 5+ years of professional work experience including a minimum of 2-3+ years of experience in accounting and/or finance.
• Strong understanding of Generally Accepted Accounting Principles (GAAP) and technical accounting standards.
• Proficiency in accounting software.
• Advanced Excell skills for data analysis and reporting
• Ability to perform…