Accounts Payable Clerk

Accounts Payable Clerk

We are looking for an accounts payable clerk to support day-to-day payment operations for a construction-focused environment in Santa Clara, California. This role is ideal for someone who is detail-oriented, organized, and confident handling high-volume invoices with accuracy and timeliness. The position will play an important part in maintaining clean financial records, coordinating disbursements, and ensuring vendor payments are processed correctly.

Responsibilities:

• Review incoming invoices, assign the correct cost codes, and enter payment data accurately into the accounting system.
• Process accounts payable transactions from receipt through final approval while maintaining proper documentation.
• Prepare and support scheduled check runs to ensure vendors are paid according to agreed terms.
• Verify invoice details against purchase records, job cost information, and internal approvals before posting.
• Maintain organized AP files and reconcile discrepancies by communicating with vendors and internal team members.
• Use Foundation Software to record payable activity and keep financial information current and complete.
• Assist with resolving payment questions, missing documentation, and invoice exceptions in a timely manner.