Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.

Responsibilities:

- Prepare and send invoices accurately and in a timely manner.

- Match purchase orders to invoices to ensure proper documentation and billing.

- Collaborate with the sales and management teams to support billing-related processes.

- Assist with bookkeeping tasks and maintain organized financial records.

- Manage customer billing inquiries and provide resolution promptly.

- Use Quick Books or similar software for billing and record-keeping purposes.

- Generate billing statements and ensure all payments are recorded properly.

- Participate in training to learn additional responsibilities and enhance skills.

- Maintain administrative records and provide general office support as needed. Requirements - Bachelor's degree in Business, Accounting, or a related field; a degree in Biology or science is also acceptable.

- Strong attention to detail and organizational skills.

- Familiarity with billing functions, including invoicing and collection.

- Proficiency in computerized billing systems and Quick Books.

- Ability to work collaboratively with teams and communicate effectively.

- Willingness to learn and adapt to new tasks and responsibilities.

- Mandarin-speaking skills are a plus but not required.

- No prior experience required; training will be provided.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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