Executive IT Administrative Assistant

Overview

This is a 100% onsite position in Santa Clara.

• Provide advanced administrative support to one or more Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.
• Field and screen telephone calls; manage calendars (Microsoft Outlook); make travel, meeting and event arrangements; prepare expense reports (Concur & One Concur); process invoices (SRM and SharePoint); receive and direct visitors; word processing (Microsoft Word); create spreadsheets (Microsoft Excel) and presentations (Microsoft PowerPoint); and file in compliance with corporate and government regulations.
• Work with all levels of internal management and staff, outside clients and vendors. Maintain confidentiality as required.
• Assist with events or activities that help establish community for broader IT in the California area, or across IT globally.
• Coordinate: correspondence, courier scheduling, Teams meetings; mobile phone setups; serve as liaison for remote access issues.
• Support tracking of budget expenditures.
• Ensure compliance with applicable Corporate and Divisional Policies and procedures.
• Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Order business cards, stationery, and departmental office supplies.
• Utilize Microsoft Office Suite, Microsoft Teams, Microsoft Power Apps and other business software, including the Corporate Travel Website and Workday (employee performance management systems).
• Coordinate new employee office set-ups and onboarding.

• Consistently interacts with high-level leadership.
• Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
• Exhibits attention to detail, critical thinking, adaptability and integrity.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Adheres to processes and guidelines.
• Coordinates new employee office set-up and onboarding.
• May train/coordinate work for new administrative assistants.
• Follows onboarding procedures; strong executive presence and daily interaction with high-level leadership.
• Consistently handles confidential or business-sensitive information.

• High school diploma or equivalent.
• 5+ years of experience or equivalent.
• Operates independently and takes initiative.
• Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or Org Plus, and Outlook required. Microsoft Power Apps knowledge preferred.

This is a Contract position based out of Santa Clara, CA.

The pay range for this position is $55.00 - $65.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the temporary role may include the following benefits:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Santa Clara, CA.

This position is anticipated to close on Feb 17, 2026.

We re partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.